talk.kiezburn.org
Mon 15 Mar 2021 3:21PM

(Proposal) Safety Protocols Re-write

B Bee Public Seen by 32

Proposer:

@Bee @Franzi

Proposer’s role:

I am a member of the Board, as well as KORG 2020-21.

I am an ex board member and we decided after KB 2019 that the protocols need an update.

The advice process

Information gathered before posting

I have talked in advance to @CJ Yetman regarding this, as well as this being brought up in discussion last year (2020) as part of the KB KORG planning.

I have also asked for advice from Patrick, the ranger lead on shift during the eviction, Kinder Kiez and current board members.

People/roles most affected by this proposal

  • Site Leads: @CJ Yetman

  • Rangers: @Cris @Jessie

  • Welfare/First Aid: @River Aleks @Purzel

  • Fire @Professor Kaos

  • Kinderkiez @Jan Thomas

People/roles with the most knowledge and experience relevant to this proposal:

  • Has previously been site leads Lead and engaged with the protocols in action: @CJ Yetman

  • Anyone else who was involved with site leading/problem solving following protocols: Patrick, Janina

The proposal

Background

There has been an update necessary since last years' planning began for Kiez Burn in order to make sure the protocols fit the community better and are relevant to the land also. Following some escalation of events in the 2019 Kiez Burn it has been mentioned by previous Site Leads that more clarity could be achieved.

The proposal

Here are the current protocols:

https://docs.google.com/document/d/1cEm-6IrxJo__Ffxrld_DC2stQrVN78KEdoTHqQ8W_Po/edit

(We would like this also to be translated into German, but I am not going to be personally accountable for that as it would probably be detrimental if I did it myself. However if there are folk stepping up to help with language mastery skills to share then it would be the goal to have both English and German language formats available to the community).

Implementation Plan:

  • Board to sign off

  • Translation to German - already flagged with @julian

  • Hand over to realizers

    • Realizers than train their areas on the safety protocols

  • Protocols printed and foiled by realizers for their area. Every area needs a hard copy.

Update 7.7.21:

Here is the updated version after seeking advice from all mentioned parties. I actively talked to everyone and invited them to co-edit the doc with me. I have marked all changes that have been made. In a nutshell: add firemarshalls, add eviction process, change after advice from kinderkiez, smaller edits after discussions with @Purzel

https://docs.google.com/document/d/1YLF5jbDiSHnPs9Jyf1M1qScyc2HXV3JvtD4bKXDJjds/edit?usp=sharing

Please review the document and add in any comments or qq you might have. This is still up for debate and by no means final :)

The current board @Mareike @Cris @Veroca R. Sala @Professor Kaos @jck @Alejandro Pereda @Bee - please review and share qq or concerns. Once its all good from your site. Please give a "go". (happy to sit down and walk you through the protocols)

For the realizers @River Aleks @Jessie @Cris @Purzel @CJ Yetman please read the sections that are affecting your area and share if you have any concerns. (Comment in the doc)

People that worked with the protocols in the past: @Remy Schneider @waldo

Note: I have not updated the graphics, will do that after we agree on the protocol :)

Update 8.7.21:

Franzi has taken over the realizer role for this, and as 'Protocols Secretary' will be presenting the new updated protocols at the next Board meeting 19/20th June for approval.

When a decision was reached, write on top of the thread:

A decision has been made

  • Who made the decision: Your name

  • When was the decision made: Date

  • Decision Summary: Short version of what you have decided

CY

CJ Yetman Mon 15 Mar 2021 4:01PM

Hans (from fire/first aid/security) asked to be included in this (and I think it would be great to have his input)... not sure if he's on Talk much, so we should reach out to him otherwise.

J

Jessie Mon 15 Mar 2021 6:16PM

If we meet online to go through the Proposal, I would join and try to help (or at least learn). I don't feel self-confident enough to just change different areas by myself.

F

Franzi Tue 16 Mar 2021 4:20PM

Hey folks, sounds great! Two thoughts from my side:

  1. they need to be translated in German and firemarshalls, security etc need to be onboarded to the new protocols. (this has been a problem in the past since they like to do "their own thing" which is not necessarily in line with how we run events)

  2. they obviously need to be compliant with German law and should be signed off by all board members. So strong advice to some proper research on requirements and guidelines for event related security protocols. otherwise, it might get tricky if there is a case.

F

Franzi Tue 16 Mar 2021 4:21PM

and then a question: so is everyone just adding in the document? is someone owning this? is there a kick off to discuss who does what?

My recommendation would be to have a realizer, to schedule an intake call with all mentioned folks, collect all the feedback, re-write the protocol based on feedback and go through 1-2 iterations, then have someone review it based on German law and compliance and then give it to translation, train all welfare/ first aid/ security/ firemarshalls etc for implementation

F

Franzi Tue 16 Mar 2021 4:29PM

You also would want inout from @Jan Thomas @waldo Patrick Boadu (cant tag him), Remy (cant tag her), Kai Gutzeit (Dr Goodtimes) for welfare

W

walto Tue 6 Jul 2021 12:24AM

I think it is a bit a pity to be editing a historical document rather than creating a 2021 copy for it.

Besides that, I actually believe our safety protocols were fucking fantastic. Yes, they were inspired by Nowhere, but have been edited and adjusted throughout the years.

I would highly advise against just ditching them or changing them without a deep discussion.

F

Franzi Thu 8 Jul 2021 9:42PM

Hey folks, I am done with the update. It can be found here https://docs.google.com/document/d/1YLF5jbDiSHnPs9Jyf1M1qScyc2HXV3JvtD4bKXDJjds/edit?usp=sharing

I have also updated the thread with the implementation plan :)

I tried to do it as best as possible based on all the advice I seeked.. looking forward to receive your feedback!

F

Franzi Mon 19 Jul 2021 6:39PM

Hey folks, just a reminder...deadline is this week Friday so we can get them in time translated etcetc

F

Franzi Mon 26 Jul 2021 12:53PM

The protocols are closed for further editing now and will go to translation.

JT

Jan Thomas Tue 27 Jul 2021 11:35AM

Sorry for the late response @Franzi - The updated "Missing Child" protocol is perfect ❤️

P

Purzel Fri 4 Jun 2021 2:06PM

I will try to spend more time here from now on and would like to be involved in the process. I aggree that it is vital that we can hand out a german version to Security/First Aid/Fire Department.

F

Franzi Thu 8 Jul 2021 9:30PM

sounds like us sorry 🙈

W

walto Tue 6 Jul 2021 7:54AM

Sounds great. I was responding to the original proposal by @Bee that states not much work went into making the safety protocols specific to kiez burn. Bee, could I ask for a background correction there please?

I would suggest renaming the Google doc that is linked here then @Franzi

F

Franzi Tue 6 Jul 2021 6:27AM

@waldo I made a copy and I am only editing the copy. There is only two parts that are currently being re-written:

  1. The eviction process - we didnt have an eviction process before. The 2019 board (we) decided after the incidents in 2019 to write this up.

  2. The missing child protocol - after discussion with kinderkiez we changed some of the involvement of parents in the process.

Further I edited stuff like: we have professional first aid now, we have firemarshalls etc

I did a mini collaborative process on this with ranger lead affected by the eviction, site lead affected by the eviction, site lead lead, kinderkiez. The current board and I decided not to go for a full advice process since most of the protocols is not up for debate aka legal requirements.

I am currently finishing my draft and will share with the board this weekend. Happy to share here as well!

F

Franzi Tue 8 Jun 2021 11:29AM

@Purzel Yeah I tagged you in the document and shared it with you.. You are already part of the process ;)

B

Bee Fri 19 Mar 2021 1:07PM

I will be organising a kick off for next week on this. My though was to split it down into sections if multiple people were working on editing. Will reach out to the others you have tagged before then also, and see if someone is more keen to Realize as a whole.

B

Bee Tue 6 Jul 2021 9:07AM

Hey I was pushing forward this proposal which had been raised last year with us as the 2019-2020 KORG. This idea came directly from the previous Board. I don't know who exactly I'm paraphrasing here as that conversation first started a year and a half ago but I imagine that was the briefing I got from Franzi. I will remove some of the details on the proposal as it seems my understanding of why we are editing the protocols is a confused one.

W

walto Tue 6 Jul 2021 11:25AM

I'd rather guess we briefed you in opposing opinions or confusing ways 😉😅

B

Bee Fri 19 Mar 2021 1:04PM

Awesome Thanks for the advice :)

B

Bee Wed 28 Jul 2021 6:38PM

Thank you :D <3

C

Cris Wed 17 Mar 2021 1:54PM

Cool, thanks for the input! Point 2. maybe a thing the Club commission can help out with. We could check if there's room for that in the upcoming event (23.-25.3. online Konferenz) @Mareike

B

Bee Mon 15 Mar 2021 5:54PM

Thanks! Short sighted of me to miss out such a vital KORG member! I also changed the URL for the document as it was linked to the version in my personal Drive and not the KB one - you should be able to access now.