Event Program Coordination

@Veroca R. Sala oh. I see. I need to read everything in the thread that is related to my area of responsibility. kmt. ;)

Well in that case if you want to reach out to realizers and Kieze Leads

• REALIZERS you could find them all here https://talk.kiezburn.org/d/xTdNjw2z/realizers-we-need-you

• Kiez Leads you can reach them out by contacting the Kieze Facilitator, but Erin is out til Monday, maybe you could contact @Relativity Rltvty for this purpose.

  I dont think this would be a call-out we want to have in the open Social Media as it is directed to those that have an area of responsibility only. As Kiez Burn is decentralized, we dont really have a point of contact to all these people, but one has to do the job of collecting all these data from that thread. And not even all of it is in there, cause Kiez Leads aren't there...

  I could send a message n the Korg chat so all korg members reach out to their areas of support.

  When is the deadline for this? (i always find it useful to give people a deadline) I know the digital event program doesnt have a deadline, but considering this material is not part of the PROGRAM of Kiez burn but, the info that you guys might want to have in there by the launching?

• When is the digital launching by the way?

  I move this comment to the Program thread to continue conversations in there

I believe that in the Initial thread of program coordination realizers had dropped information they wanted to add to the program, I believe that is the most important info, but of course, you can reach out to all ppl you want, you risk it to have very random information hard to allocate and that will make the program, a bible, which is not bad❤️

MORE INFO:

@Jarrod Wright also take into consideration that we have the survival guide that is an extense document for all this random info for all realizers, maybe its just good to incorporate a link to it in the program digital version and that is it! the survival guide is being updated these days by @Caroline on this document https://docs.google.com/document/d/143GCCNQR3lubOPay-0M08p8HDZbTDBAl70VGhYDz1Bs/edit work in progress on this thread

Thanks

Dear @Jarrod Wright, @Fabi 🦥, @Kris and @Erin Jeavons-Fellows,

here's our contribution about dogs to the event program! If you'd like me to fill this into a document or somewhere else more appropriate, please let me know and I'll abide!

With links for digital version:
"DOGS ON PROBATION

We’re gonna give dogs a chance to join us for this wild ride! Unlike many other burn environments, Kiez Burn offers a particularly dog-friendly environment at Freiland. For this year’s Kiez Burn, there will be a test run with up to 6 registered dogs onsite as well as a Dog Lead present at all times. You can find the detailed agreements and guidelines for this arrangement on Talk. All dogs will be supervised by a Responsible Human at any given time, and on leash when walking around onsite. Dogs will not be allowed in the First Aid Tent, Welfare or any kitchen areas. Camps and art installations can choose if their area is dog-friendly or not.

If you see a dog, no matter how cute and fluffy it looks, do not try to pet or feed it without permission. If you have any concerns about dogs at Kiez Burn, please reach out to Dog Leads Sunniva or Hanna-Maija."

Without links for paper version:
"DOGS ON PROBATION

We’re gonna give dogs a chance to join us for this wild ride! Unlike many other burn environments, Kiez Burn offers a particularly dog-friendly environment at Freiland. For this year’s Kiez Burn, there will be a test run with up to 6 registered dogs onsite as well as a Dog Lead present at all times. You can find the detailed agreements and guidelines for this at the Gate and on Talk. All dogs will be supervised by a Responsible Human at any given time, and on leash when walking around onsite. Dogs will not be allowed in the First Aid Tent, Welfare or any kitchen areas. Camps and art installations can choose if their area is dog-friendly or not.

If you see a dog, no matter how cute and fluffy it looks, do not try to pet or feed it without permission. If you have any concerns about dogs at Kiez Burn, please reach out to Dog Leads Sunniva or Hanna-Maija either in person while onsite or on Talk."

I provided the copy document from 2019 in a previous discussion. the 2018 guide had more info in it. In 2019 we had less and it was enough.

2019 copy document (review tabs along the bottom): https://docs.google.com/spreadsheets/d/1vsJhUUGGWhrt5BZ4ScoGnqcYueXTLVNhB9E5ZRLFxog/edit?usp=sharing

@Jarrod Wright @Erin Jeavons-Fellows @Fabi 🦥 In 2018 event program there was a few pages to describe the Kiez Burn "services" (welfare, first aid etc) Are we including these this year as well?

• Welfare @River Aleks would you share a 2, 3 lines description of Welfare tent?

• @Cris suggested a real NO-GO for photos (cameras in general)

• include the new definition of the Kiez Burn Principle by laws ( find here) there has been some changes since 2018

• First Aid: remind people to be self reliant when it comes to simple pain Killers and Bandages.

• Dogs: @Sunniva could you makea 2-3 lines about the dog policy, and what you want participants to know about this at the event? thanks!

• Gate: @Mareike we need to add here opening times of the gate and small description of the experience at gate greeters.

• Rangers: small description of it @Cris & @Jessie

• Theme: 3 lines about it @Erin Jeavons-Fellows or @Bee ?

• We need a proofreader for this content. Anyone willing to do it?

• There was also a section about the rules like quiet hours, leave no trace, fire restrictions

• Do we list all Kieze as we did in 2018? I think that is nice, but up to you.

this is what we had in 2018 besides the program itself.

@Erin Jeavons-Fellows says:

Hey hey 
Jus had an amazing chat with Kris, who we’ve added here too.
He has built the what when where guide for the borderland and will be assisting with the program.
Decisions:
1. It will mostly be digital to help squeeze the max amount of time we have and also save the environment. Workshops can also be added quite late.
2. The what when where guide has its own ability to build your own program using the favorites feature and has an offline mode so the guide is cached in your phone for offline viewing
3. Each kiez will need to allocate a program lead who will facilitate the workshops in that camp. I will communicate this in the next meeting
4. people who wish to put on a workshop will need to reach out to kids and get a time and placement in a kiez and then fill out the form with the info. Its also to help jay with time spent on trying to place workshops as this was the most painful and overwhelming part in previous years.
5. Form link will be promoted with steps to follow to explain what to do.
6. We still can do printing of the physical booklet, but fewer copies and have a few programs tied on string in each camp. Even though we were forced to do this in 2019, it worked pretty well. Borderland also does this. Environment 
7. The Kieze will need to fill out all their workshops into the form also if they want to be shown in the program guide
8. Music will need to be entered into the form if they want to be shown in the program.
9. Once the printing deadline is upon us, fabian can do a data merge in indesign and create the program to be downloaded and printed themselves or also sent to the printer.

@Jarrod Wright  the list of registered kieze is here. It lists the type of space they are, if they have space for workshops and how big their space is. We also requested the details of the person in charge of workshop allocation as part of the registration form which is good 

https://docs.google.com/spreadsheets/d/1RMEVO1oEdl1FcEuCW5RDIN_7HFsr9ujuNgV4d8YktT0/edit
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I have created a kieze FAQ guide, so we can update this document aswell once we have the flow and form created

https://docs.google.com/document/d/1ZJdKMwbuohCXIX9unGAHEOxo0FrWN6MSf4lXuQPwz54/edit

——
Any website updates can also come through me. This is the page we can work together to beef up and communicate to people

https://kiezburn.org/event/the-program/

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Social page updates can go through @Rafa or myself

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Any program stuff i will communicate to Kieze on Thursday's meeting. If you want to join, link in the Kieze faq document

NEXT STEPS

would be:
1. Create form (we have old ones for reference)
2. create the flows and communication to people to get camps to register in the form and people outside camps to contact camps
3. Get list together of camp program contact on website and talk so people can contact the camps for placement
4. I will communicate camps the process this year

hey everyone, sorry for being offline until now.

from what i understand so far i'll be doing the layout of the program and site map and potentially doing some or all of the printing of those at the print shop where i work. i imagine i'll be seeing at least some of you this weekend; otherwise i'll be available and actively getting in touch starting monday/tuesday to get a hold of any templates, style guides or other resources to start putting something together.

i'm looking forward to meeting you guys; have a good weekend and talk soon.

• This is from 2019 @Professor Kaos how is the budget this year...maybe we don't even need a dream.

• We would need like 70 pages, If we have as many workshops as 2019 ( 300) probbly less this year given the short notice (?)

• I Have reached to the Kieze facilitator today so to tell the kieze start planning their workshops and activities so Jay can collect these data soon.

I wouldn't aim for 1 booklet per participant, we have a no-show rate, plus people only showing up on Friday or Saturday, so if this is a 1000 participants event, I would print 500 ( too few?). Maybe you can budget it for 500 -700 units (not sure). @Jarrod Wright . BTW subscribe to this thread to receive updates when someone makes comments. This is for al program coordination stuff =) ❤️

btw, this is the post-morten of event lead in 2018-2019: https://docs.google.com/document/d/1J3R86lJP0xigiu17To0xLKDFkOszWvG9XV466J-OwaE/edit#heading=h.ttouyzhq27zx