Refund for shared vehicle / transport costs
So hei everybody,
I got approached with the question on how to handle shared costs f.e. for transport, as there is only one invoice etc. etc.
I answered the question as follows. @alexxx - please correct me if that is not how things go.
- One person is renting the van and collects the money from the collaborating dreamers
- The person who is renting the van hands in the invoice for their own project.
- Let your dream guides know who you're sharing a van with so we can see that costs for transport are within the margin of your proposed budget, especially if you're the person who is renting the van
- The person renting the van pays back the money to collaborating dreamers
another, and probably way more easy way:
All Kieze hand in invoices according or above (!) their proposed budget.
The main way for dreamers to go here would be to hand in gasoline receips. As long as they are from 2019 they are fine.
Gasoline receips always count as valid for refunding transport costs and they are the easiest to handle for finances.
Still, your dream guides need to know whom you're collaborating with. So let your dream guides know. :)
Saskia Sat 8 Jun 2019 7:52AM
Another - way more easy option - is for all the Kieze to just hand in invoices according or above their proposed budget.
The main way for dreamers to go here would be to hand in gasoline receips. As long as they are from 2019 they are fine.
Gasoline receips always count as valid for refunding transport costs and they are the easiest to handle for finances.
Still, your dream guides need to know whom you're collaborating with. So let your dream guides know. :)
Alex Kaos · Fri 7 Jun 2019 12:23PM
Yes that seems about right.
- This is one of the very complex finance issues we will have this year. All dreamers going through this process will need to remain in good communication.
- Please decide amongst yourselves how much each dream is contributing to the transport costs beforehand. Make sure that your dream guides and the finance team don't have to do any Mathematics. if you fail to do this, do not expect a speedy refund. This is already going to be a slower process that usual.
- As a rule of thumb, the easier you make my life, the quicker you can get your money back - CLEARLY DOCUMENTED EVERYTHING IS KEY.
- THE INVOICE RECIPIENT FOR THE RENTAL MUST BE "KIEZ BURN e.V" and full address.
Kiez Burn e.V
c/o Franziska Sedlak
Bänschstraße 83,
10247 Berlin
Any further questions, contact your dream guides, or fiannce@kiezburn.org