Changed the name of this conversation to Vehicles Onsite. Will create a new one about the actual parking

Folks... my intention is/was not to take this decision away from Gate or anybody here. I welcome and appreciate all of your opinions. I only wanted to point out that Wanderers and Site Leads should have some input because they are the ones that will have to receive and escort moving vehicles through the site during the event, which is a substantial burden. I would like to hear from them how realistic they think that will be, how frequently they could handle that, whether that will require them to get even more volunteers on board, etc. Daniel asked me to settle a section of the Safety & Emergency Protocol that deals with this, so I'd like to hear a range of opinions from everyone that would be affected by a decision about this.

I have the feeling that we are about about to completely micromanage a rather simple issue. Let's see how many cars we have to deal with and when (step one: collect applications asap), then talk to wonderers and other involved parties if we can handle it (step two: let's talk about it) and then go from there. Either hand out permissions (step three) or reject some applications or find volunteers to help with managing cars on site.

But lets get the ball rolling here... discussing everything with everybody and pre-solving potential problems that we don't even know for sure we'll have doesn't sound very efficient to me and makes planning for everybody complicated.

That's fine by me as long as it's clear in the "application" process that there's no guarantee so we don't end up pissing people off (which is likely to happen anyway). Waldo's proposal was to have one time after event start when we would allow/deal with it.

Mothership meeting is on June 10th, when the Safety & Emergency Protocols document is meant to be completed and discussed. Can we set the deadline of the application to a few days before that so I have time to complete my part? Do we also agree then that there's no possibility to bring a vehicle on-site during the event unless an application is submitted before that time?

I really like the previous suggestion someone made:
1. cars allowed on site until wednesday 12:00. All non-sleeping or non-art cars gone from site thereafter
2. No entry of cars after this point, with the exception of (1) when people applied to enter after that time and have a permit for this AND (2) only campervans or art cars AND (3) one dedicated time for such an action, so to minimize the amount of volunteers needed from rangers/site lead. I believe the time suggested was Thursday 18h?

I think that suggestion is pretty good, though I fear the specific Thursday 18h time could be debated/argued about.

@suskakinderkiez since your camp is the only one that I know of yet that needs to drive vehicles on-site during the event, how do you feel about the all at once on Thursday at 18h proposal? Do you think that's doable?