talk.kiezburn.org
Sun 20 May 2018 4:40PM

Art grant receipt requirements

EM Ezequiel Muns Public Seen by 232

I have been trying to find clear and concise information about what is needed for a receipt to be valid for it to be able to be claimed using my art grant.

The email I got from the Art people specified 'original receipts', but this doesn't clarify what that means precisely. For example, there was also talk that Amazon receipts are not valid or generate problems. What does this mean? What must one do for a receipt to be valid, if one wants to get stuff from Amazon?

Furthermore, I will have significant materials for the art project purchased by Amber as part of the big materials order that the independence team are making close to the site. They can only provide a tax invoice from the supplier, which will not be itemized. She can, however, include the order breakdown. Will this generate a problem for me to claim these costs through my art grant?

@oliviaehe
Here are the guidelines! https://docs.google.com/document/d/12vNr72R7WmiwWDG54ntO7FGaHVoZV5jFfFRhQYOBCbQ/edit?usp=sharing

S

Saskia Tue 29 May 2018 8:42AM

As there is talking about finances here at this point I do have two questions from greeter side (so: not art grants but production budget):

  1. I would try to make a test order to check if the stuff we're getting is actually suitable for our plans. Is it possible to give split reciepes? (Lets say I want to buy a total of 5 items and I only order one now and will order the rest in a 2nd order directly to the side f.e.)

  2. Reciepes should only contain material used for KB, so I should avoid having other items in the order which are NOT meant for Kiez Burn refunds, right?

  3. If we want to order plain (white) things in order to decorate them and make them pretty, can we also hand in recipies for crafting material - if we need to buy it and don't have it already?

I do apologize for the noobish-ness of these questions but they are important to me before I place the order :)

Breadcrumbs for @hannamaijahelvi

TS

Thomas Schneider Tue 29 May 2018 2:18PM

1) what you described would just be 2 seperate orders right? it doesnt matter whether you buy item1 and a weak later item2 and item3 or just make one order of items1-3 at once. It makes our life easer though, if you dont post a separate refund request for each say 5€ item you buy. So you if you have several low-cost items from various orders, you can post all those receipts within one refund request.

2) technically you can have "mixed" receipts. You would need to specify in the comments which items on the receipt you want a refund for and which are non-kiezburn related. I dont know about the legal aspect of this though.

3) from finance point of view for sure. You just need to stay within your budget limits, so you'd have to discuss this with your team/area lead.

TS

Thomas Schneider Mon 28 May 2018 9:42PM

Deadline for new refund requests is 31.08. so that should be fine