Sun 20 May 2018 4:40PM

Art grant receipt requirements

EM Ezequiel Muns Public Seen by 232

I have been trying to find clear and concise information about what is needed for a receipt to be valid for it to be able to be claimed using my art grant.

The email I got from the Art people specified 'original receipts', but this doesn't clarify what that means precisely. For example, there was also talk that Amazon receipts are not valid or generate problems. What does this mean? What must one do for a receipt to be valid, if one wants to get stuff from Amazon?

Furthermore, I will have significant materials for the art project purchased by Amber as part of the big materials order that the independence team are making close to the site. They can only provide a tax invoice from the supplier, which will not be itemized. She can, however, include the order breakdown. Will this generate a problem for me to claim these costs through my art grant?

Here are the guidelines!


Hanna-Maija (Animal) Sun 20 May 2018 11:44PM

Arthur would be the rite person to answer. @arthurtaylor


Jessy W Mon 21 May 2018 5:21PM

please let us know the answer as well! @ezequielmuns


Jag Chadha Tue 22 May 2018 8:40AM

Same same.


Ezequiel Muns Tue 22 May 2018 10:12PM

I have been pointed to the Art Grants Refunds & Receipts document by Arthur. See there the answers to these questions.


Arthur Taylor Wed 23 May 2018 6:00AM

Just to note that these are a draft and the process for requesting refunds is not live until the A&A people confirm it.


Olivia Ehe Wed 23 May 2018 11:37PM

Hey all -- we are hoping to get an email out to all artists as soon as possible -- was hoping today but will probably be tomorrow or friday. so sorry for the delay!! tell you friends


Olivia Ehe Sat 26 May 2018 3:13PM

@ezequielmuns there are screenshots for you specifically for amazon in that doc above


Jag Chadha Sat 26 May 2018 4:53PM

Thanks for the screenshots Olivia, they clear up a lot of ambiguity and uncertainty!


Thomas Schneider Sat 26 May 2018 6:42PM

Hey Olivia!

We have a guide specifically on obtaining proper receits for amazon purchases. Right now I cant find it myself so thank you for pointing at the issue! I will come back to you shortly with the information you requested and update it on the internal comms refund guide.

Have a great weekend!


Jag Chadha Sun 27 May 2018 2:30PM

Is there a deadline for submitting receipts? I have them saved, but would love to sort through them and take care of all the paperwork after coming back from Nowhere (ends July 8th).


Saskia Tue 29 May 2018 8:42AM

As there is talking about finances here at this point I do have two questions from greeter side (so: not art grants but production budget):

  1. I would try to make a test order to check if the stuff we're getting is actually suitable for our plans. Is it possible to give split reciepes? (Lets say I want to buy a total of 5 items and I only order one now and will order the rest in a 2nd order directly to the side f.e.)

  2. Reciepes should only contain material used for KB, so I should avoid having other items in the order which are NOT meant for Kiez Burn refunds, right?

  3. If we want to order plain (white) things in order to decorate them and make them pretty, can we also hand in recipies for crafting material - if we need to buy it and don't have it already?

I do apologize for the noobish-ness of these questions but they are important to me before I place the order :)

Breadcrumbs for @hannamaijahelvi


Thomas Schneider Tue 29 May 2018 2:18PM

1) what you described would just be 2 seperate orders right? it doesnt matter whether you buy item1 and a weak later item2 and item3 or just make one order of items1-3 at once. It makes our life easer though, if you dont post a separate refund request for each say 5€ item you buy. So you if you have several low-cost items from various orders, you can post all those receipts within one refund request.

2) technically you can have "mixed" receipts. You would need to specify in the comments which items on the receipt you want a refund for and which are non-kiezburn related. I dont know about the legal aspect of this though.

3) from finance point of view for sure. You just need to stay within your budget limits, so you'd have to discuss this with your team/area lead.


Thomas Schneider Mon 28 May 2018 9:42PM

Deadline for new refund requests is 31.08. so that should be fine