Feedback Round & Post Mortem
Let's meet for a feedback round. We can get all the info we need to make sure the next time anyone organizes an event they have a wonderful experience and only have to deal with new complications.
Sorry I made a doodle because it's easier for me right now:
Could all relevant parties also PLEASE fill out and extend the post Mortem to the best of your ability AS SOON AS POSSIBLE. Time si really of the essence here as memory fades much faster than we think and we may lose valuable insights into this experience.
Also, if you can't make the feedback round meeting, the best way to provide your input will be through the post-mortem document, so get on it!