Get involved - Volunteers Stuff

VRS Veroca R. Sala Public Seen by 168


This group is for everything related to volunteers.

This year volunteers sign up period will start on the 6th of May through the KB website by filling out a similar spread sheet we had last year.


when exactly build period starts? Friday evening 14/06

when exactly strike period ends? Wednesday 26/06

Food for volunteers:

There will be food compensation ONLY for the volunteers during build and strike. During the event there might be or not some snacks.

Food During Build - Deine Mudda Kitchen (only volunteers!)
Food During Strike - Deine Mudda Kitchen (only general strike volunteers!)


25th April:
Volunteers request form will be sent to al the leads that have formally taken a role in Realities Platform (Please if you are working on a role, make sure you take over that role on realities so we know who you are and how to contact you).

1st. of May:
Volunteers request form response deadline.

6th of May::
Volunteers Sign up period starts

I would very appreciate ur opinion, Type in !


Karlo Walz Tue 9 Apr 2019 8:17AM

2h - 4h shift looks enough for me, 8 h is too long


Steffen Lepa Tue 9 Apr 2019 10:04AM

last year, we had 3 hours shifts and it worked quite well. It also gives people the opportunity / motivation to do two different services, e.g. 3 hours rangers / 3 hours welfare.

we had the kickoff of this year's welfare team
yesterday night and 3 hours would fit perfectly with current planning for extra volunteers.

It would be nice to at least have some food offering for volunteers in terms of motivation. If no proper kitchen available, maybe just some snacks?


Jessy W Tue 9 Apr 2019 11:36AM

Hi, Rangers shifts are 4 hours long this year, and we will be filling 66 normal shifts and 6 lead shifts.


[deactivated account] Tue 9 Apr 2019 11:44AM

@verocarsala Deine Mudda will take care of feeding volunteers during build. I'm not sure yet about strike.
Also I understood that there is a need for a volunteer kitchen during the Burn itself, at least to feed the security guys (6 persons?) and at best for volunteers like rangers.


Daniel Regev Tue 9 Apr 2019 3:51PM

From my experience in recent years, 8h is a bit too much, as you also need to dedicate a couple of hours before/after to prepare, rest, recover etc, so it's really taking the whole day. 3/4h is ideal. 2h is a bit too short in my opinion.
Thanks for doing this!


Veroca R. Sala Tue 9 Apr 2019 4:24PM

Hi Dani yes....i have already changed that and I think shifts will be settled once every lead fills out the form and let me know how many shifts need to be covered. I also think 2 hours is gonna be too short. 4 hours sounds fear. Although I'm gonna let that decision to the ones that require volunteers and I'm gonna work on the recruitment and doing my best to make that happen. Hoping everyone comes up with realistic wishes and thinking also what would be doable. Since it's gonna be a pita to recruit 12 people for 2 hours shifts just to cover 24 hours. But well by now I think everybody has an idea of what is ideal and what is indeed possible.


walto Tue 23 Apr 2019 5:12PM

Regarding build: it starts Friday evening 14/06
strike ends wednesday 26/06

@verocarsala could you send me the email you sent to the leads as well so I can have a look for build please?


Remy Schneider Thu 25 Apr 2019 12:24PM

Hey @verocarsala - is there a chance you could post the spreadsheet in here? I will work with Henrik to get a newsletter started that can include the volunteers info here =)


Veroca R. Sala Thu 25 Apr 2019 8:10PM

When is that newsletter gonna be? Spread sheet is not ready


walto Sun 28 Apr 2019 8:40PM

I did not get the email yet regarding the volunteers and signup, could you forward it to my address as well @verocarsala ?


Saskia Mon 29 Apr 2019 9:57PM

Hei @alexa , @jessewheaton , @kaigutzeit , @cristinaolano , @remyschneider , @alexxx , (and also other leads who you might wanna tag) ,

it was a hard decision, but I rejected the extra dream for money for greeters SWAG. Please read up on my decision in the results of the vote I did over in the dreams group where this discussion happened Link.

I think it would be great if leads who want to support the idea of a general SWAG (button in this case) for volunteers speak up here. My idea was that this could be cross founded by every lead chipping in a little bit. This is just a suggestion. Feel free to reject it. But I wanted to open the discussion on this with you here to make up for feeling super shitty about rejecting a dream for the first time. :) So I promised to enable this suggestion to be seen by you and other leads.

It would be great if you helped @verocarsala support you.

Also @alexxx - I wanted to kow from you whether this would be SUPER complicated to calculate? I imagine it COULD maybe be done a workaround (with gasoline invoices?)? Feel free to veto this idea as finance wizard. Especially tomorrow, since it is the 30th of april and you know why. Hugs!

Thanks for your attention <3

BTW: I will chip in a little bit at least from my private finances because I want every Dream Guide to Get volunteer swag if buttons happen!


Jessy W Sat 4 May 2019 11:22AM

maybe we should price out a few hundred buttons, @saskia31 might remember the general costs from gate last year. About how much do we need? Could we just keep in under 100€ and use production so we dont have to move mountains of stressed leads?


Juliana Mon 6 May 2019 2:21PM

Is the volunteer sign up sheet posted yet? I can only see the one from last year.


Helena Sun 19 May 2019 3:20PM

Hello people, can someone please put the first Aid shifts on the overview sheet at the beginning? I don’t know how to do it. And we need people!!! There only 4/18 full so far.


Veroca R. Sala Sun 19 May 2019 4:10PM

Hi helena. Its already on the overview i can see it.


walto Sun 2 Jun 2019 9:15PM

WOW!!! So many shifts filled already! I guess we need to push strike ppl a bit more no?

Also: given that the weather says that we will have continuous good weather @alexxx when should we start saying "we wont have a big fire"?


Veroca R. Sala Mon 6 May 2019 3:46PM

We r on it we r on it!!!


Alex Kaos Sat 4 May 2019 7:48AM

Indeed, It could get really messy if each Lead chips in a little from their budget to make it happen. Plus from the finance perspective, using Production money for swag, or dream money, doesn't make much of a difference - ticket holders pay for swag. But if it's done through the Dreams then it saves me some workload as it's all decided decentraly.

Solution: Leads get their budgets and expenditures together and hand them in. If they keep good documentation of how much they've spent and how mucht hey have left over, they can self organize in buying SWAG. So long as they communicate well with, we should be able to figure it out quite cleanly with the budget.

Next year I will be more involved in that discussion and share my thoughts on the dream/production divide (or lack thereof in this case).

Thank you Saskia for the initiative, I hope I can help out, as I like the idea of swag for volunteers. I have a tree full of Totems and Momentos from wonderful growth experiences x


Jessy W Thu 2 May 2019 8:17PM

we are gonna have around 50 rangers. so, im not sure what we could do for swag other than a pin which we might do ourselves. what do you think?


Jessy W Sat 4 May 2019 11:19AM

i dont think its likely to expect the individual leads to get in clear spending documentation early and self-organize around something like swag. That's a very high threshhold for a task many will put low on their todo list. Last year the final spending reports were submitted at christmas i believe, for reference.


Veroca R. Sala Tue 9 Apr 2019 3:30PM

good to know so everything its rather equal in terms of options available for volunteers. Although im curious guys are we cutting off rangers from the rest of the volunteers positions, i mean are you guys making the recruitment for rangers or have i misunderstood?


Jessy W Tue 9 Apr 2019 5:54PM

@cristinaolano is in charge of the volunteer list, im in charge of making the headquarters, and we're collaborating on everything. but shes the one you should ask about volunteers.


Veroca R. Sala Tue 9 Apr 2019 3:25PM

seems like we wont have a general kitchen this year. later on il will open a poll to decide wether we give a gift (a pin, tshirt stuff like that) or snacks could be also an option.


walto Tue 23 Apr 2019 5:11PM

As soon as the spreadsheet is there, Deine Mudda can also put in some shift-needs to help build the kitchen at the beginning of build, and some kitchen shifts for during build & strike


Cris Sat 27 Apr 2019 12:53PM

Besides Wondering Rangers Lead, which is a call-on 8 hour shift.
We did it like that last year and it was fine, but open to suggestions.


Alex Kaos Sat 4 May 2019 7:43AM

@alina1 I believe still has buttons funded by KB which didn't arrive in time for the precom. These could be used for SWAG. there should be 150.


Saskia Mon 29 Apr 2019 9:52PM

Newsletter is supposed to be sent tomorrow. :)


Veroca R. Sala Tue 9 Apr 2019 3:36PM

I have heard so,thats cool then. Regarding the security people. Since there is no general kitchen and Deine Mudda will do the build feeding thing. I wonder if it can be an option to ask the kiezes that will have a kitchen, to feed this security guys one day each or somehow make it work by sharing this task within them?


Cris Mon 20 May 2019 10:06AM

Maybe they are referring to the counting form down in the overview tab, where you can see how many shifts are taken/left?