talk.kiezburn.org
November 2nd, 2018 09:15

General Assembly - How To??

Remy Schneider
Remy Schneider Public Seen by 140

Hey folks,
As determined we are aiming for a meeting on Nov 25th to have our Kiez Burn Verein General Assembly.

To do so I think we need (please feel free to add):
1) a location - DONE
2) an invitation to the community - DONE
3) an agenda

Location

We will go to Noize Fabrik: Elsenstr. 52, 12059 Berlin, Germany

Invitation

I think the best way currently is to do a Facebook invitation, and also email the whole community from the newsletter list this year.

Can you please comment on the wording of the invitation below? Also - do we need to send out the proposed Satzung when we send out the invite?

Kiez Burn e.V. General Assembly

Big news - we are founding a Verein to help create a stable vision and culture for our growing Kiez Burn community. This is our first official General Assembly where we will gather new member information and elect a board.

We welcome any and all who are interested in joining the Verein. The newly appointed Board will be tasked to set rules for the Verein, and will be the vision guides for the Kiez Burn community for 1 year.

Wondering what is happening in Kiez Burn 2019? This is a great place to start. Initial brainstorming and discussions are happening in smaller groups over the past few months on how we want to shape our culture to create a more sustainable event, community and base here in Berlin.

Agenda

Proposed Agenda items (needs more)

  1. Introduction to the new Verein (why, how, etc)
  2. Current thinking and direction (overview of structures, philosophy/culture, etc)
  3. Proposal for election of the board
  4. Everyone who wants to be on the board speaks
  5. Election

Misc: Gathering membership information from those who would like to join. For this first general assembly, no membership is needed to partake in the decision making process. However, at this general assembly, we will need to make a decision on what the membership fee WILL be.

Hanna-Maija (Animal)

Hanna-Maija (Animal) November 2nd, 2018 09:48

Thank you Remy!
Small suggestions (feel free to ignore if you think they make no sense):
"Big news - we are in the last phase of founding a Verein to help create a stable vision and culture for our growing Kiez Burn community."
and
"This is our first official General Assembly where we will add the first members to the Verein and elect a board for 2018"
and
"The newly appointed Board will be tasked to set rules for the Verein, and will be the vision guides for the Kiez Burn community for the following year."
- Would "direction" work better than "rules"?

AGENDA
2. This is about the new idea of doocracy? Shoudl we say "new thinking"? To express that this is something that is going to be different?

Should we add kick-off/discussion about the 2019 event to the end? Or is it included to "2"?

HM xxx

Remy Schneider

Remy Schneider November 4th, 2018 16:15

Thank you for the input so much!! Will add all your suggestions and post!

walto

walto November 4th, 2018 18:34

Inspired by the Borderland board announcement, I added some words to the facebook announcement :)

@eyalibnpitzkyofzer might we potentially be able to send out a newsletter to the Kiez Burn community as well? Announcing the general assembly?

Professor Kaos

Professor Kaos November 6th, 2018 09:26

It looks good.
- I would send the Satzung out, someone with a keen eye or a certain experience might spot something useful/dangerous that we've missed.
- Informing the community that we will be needing membership fees is a good idea, nobody like surprise costs, but everyone is happy to contribute with preparation.

Very exciting guys!

walto

walto November 6th, 2018 19:29

Cool! Then,
1. as soon as the lawyer gets back to us, we will add the satzung
2. We will not be asking membership fees at the general assembly, since we have not set a membership fee yet.

Henrik 🤖

Henrik 🤖 November 7th, 2018 00:29

I'm wondering if it makes sense to invite everyone into the Verein. Every member adds bureaucratic overhead and - beyond some point - doesn't add much value. Take Berlin Burners eV for example: They have to call in a Mitgliedervesammlung to make certain decisions and those usually have some required attendance to be able to make a decision. A big Verein could be very hard to move.

Annette

Annette November 7th, 2018 14:27

I can send out the newsletter - but after decompraiser.

walto

walto November 8th, 2018 22:00

works for me :)

Remy Schneider

Remy Schneider November 9th, 2018 11:45

Sounds great! Talking to someone today who can hopefully help us with a location, and planning to print flyers today (unfortuantely likely without a location on it)

walto

walto November 11th, 2018 17:16

Hey Henrik, it might indeed be something to consider to not make it "too big". However, we have been trying to tackle some of those challenges in the Satzung by:
- not requiring any minimum attendance for the general assembly to be able to make decisions
- putting as little requirements for what needs to be decided in a general assembly and the board cannot do themselves, in the Satzung.

But putting it differently:
- a big verein means a lot of support in making our community flourish
- a verein that is open to many, makes for a more inclusive community

Remy Schneider

Remy Schneider November 11th, 2018 17:23

Newsletter invitation suggested wording:

Hello Kiez Peeps!

Thank you to those who came out and supported the KB community during Kiez Miez! A huge shout out those who were very involved in organizing such a beautiful event - and for our wonderful hosts at Brigit & Bier.

As many of you know, we are working to build the foundation of a new Verein - Kiez Burn e.V. Please join us Sunday, 25 November 2018 at 14:00h (Location Noize Fabrik: Elsenstr. 52, 12059 Berlin, Germany) to help us elect a new board, and participate in the discussion of where Kiez Burn is going starting next year.

The Agenda will include:
Introduction to the new Verein (why, how, etc)
Current thinking and direction (overview of structures, philosophy/culture, etc)
Proposal for election of the board
Everyone who wants to be on the board speaks
Election

The board will be the "vision guides" for the Kiez Burn community, focusing on important structural problems or opportunities. Three main areas in which the board YOU elect will focus on a sustainable culture, structures that help us grow, and tools for effective organization. The board does not coordinate the Kiez Burn event as such, but is focused on enabling self-organization.

Join us on the 25th and join the discussion on Loomio here: https://www.loomio.org/g/T45gZU9u/kiez-burn-a-new-verein-kiez-burn-e-v-

We look forward to seeing you there!

Natacha Kromatik

Natacha Kromatik November 11th, 2018 20:22

Hey Alex, do you need help to write the Satzung so that the Verein would be recognised as gemeinnützig? This allows tax deductions for donations (including membership).

Professor Kaos

Professor Kaos November 12th, 2018 11:14

Hey Natacha, thanks for the support. Any advice you have could prove useful for sure, but we're actually considering not going down the path of gemeinutzung. Gaming to balance the books perfectly each year leaves very little breathing room for the growth and expansion of our community. I need to review how much of a difference having tax free donations would be, but from the perspective of most other costs, incomes and expenses, we don't save too much, especially in the short term. But any experience you have on the matter could prove invaluable ;)

Natacha Kromatik

Natacha Kromatik November 12th, 2018 11:33

I think I wasn't clear: it allows people/members to get tax reductions when supporting a gemeinnutzige Verein, for instance as soon as they pay their membership. A gemeinnutzige Verein can write Spendebescheinigungen allowing Steuerabzüge. Sorry for that Denglisch. For the association to be recognised as such, the Satzung needs to include some article of some law (...) which is the point I could help you with. About bookkeeping, I must say I am still not updated...

Remy Schneider

Remy Schneider November 12th, 2018 15:33

Hey folks -wanted to chat about the Agenda fro the assembly. I feel like I have lots of questions that are specific (e.g., Do we "elect" a president, or do we just elect a board and the board decides who among them is president?). I don't want to overburden the meeting with very small details like this without 1) thinking of some of these small questions that might come up; 2) forming some sort of opinion to move things forward. Would you guys think that perhaps starting a google doc (and linking it here) for all these "small things" is appropriate, or should I stick with the loomio thread?

walto

walto November 12th, 2018 17:43

what about putting some of the smaller questions that we could decide on beforehand already up for a decision here in this group?

And what about using the thread beginning here as our calendar? That way it is accessible & editable by all, and we do not create another source yet again?

walto

walto November 12th, 2018 19:30

Some wording changes:

Hello Kiez Peeps!

Thank you to those who came out and supported the KB community during Kiez Miez! A huge shout out those who were very involved in organizing such a beautiful event - and for our wonderful hosts at Brigit & Bier.

As many of you know, we are working to build the foundation of a new Verein - Kiez Burn e.V. Please join us Sunday, 25 November 2018 at 14:00h (Location Noize Fabrik: Elsenstr. 52, 12059 Berlin, Germany) to help us elect a new board, and participate in the discussion of where Kiez Burn is going starting next year.

The Agenda will include:
Introduction to the new Verein (why, how, etc)
Current thinking and direction (overview of structures, philosophy/culture, etc)
Proposal for election of the board
Everyone who wants to be on the board speaks
Election

The board will be the keepers of radical bureaucracy and "vision guides" for the Kiez Burn community, focusing on important structural problems or opportunities. Three main areas in which the board YOU elect will focus on are a sustainable culture, structures that help us grow, and tools for effective organization. The board does not coordinate the Kiez Burn event as such, but is focused on enabling self-organization.

Join us on the 25th and join the discussion on Loomio here: https://www.loomio.org/g/T45gZU9u/kiez-burn-a-new-verein-kiez-burn-e-v-

We look forward to seeing you there!

JT

Jan Thomas November 13th, 2018 07:42

I like the wording! Just wondering whether we should add to this newsletter also the census, which i believe wasn't yet sent out? and/or add info about the blog HM started on the website? or would you rather send that out separately? I'm shitty with writing, but happy to help with putting the NL into Mailchimp and sending it out...

Steffen Lepa

Steffen Lepa November 13th, 2018 09:04

Natacha is right, we should in any case strive to become "gemeinnützig". I know some people who have founded several Vereins if you need someone to review the Satzung in terms of "Gemeinnützigkeit". It is also possible to ask a Notar if we wanna be really sure.

Hanna-Maija (Animal)

Hanna-Maija (Animal) November 13th, 2018 10:25

I can write something about the blog!

Hanna-Maija (Animal)

Hanna-Maija (Animal) November 13th, 2018 10:29

In my experience - the less things there is to discuss the better. Without clear "this is what we decide yes or no" agenda the meeting might just never end. So I also think it would be great to discuss about it here and then just get the approval in the meeting. I think for the president and the treasurer there is some qualifications (I could imagine german language skills and basic knowledge on finances would help) so those chairs could be voted for separately. The rest could go ask bulk. This is what we did for Lovelies in our last annual meeting.

Hanna-Maija (Animal)

Hanna-Maija (Animal) November 13th, 2018 10:30

Also the number of people in the board could be decided here in beforehand. I don't see any value in discussing about that in the meeting.

Franzi

Franzi November 13th, 2018 12:17

@natachakromatik @alexcuthbertson @stefanapel hey folks, we have already been looking into the question of Gemeinnuetzigkeit, talked to several communities and lawyers. So this particular piece is solved for the moment. There is a lot of opportunity costs o be Gemeinnuetzig and its not necessarily at our benefit. We have worked out a first draft of a first Satzung that we have currently under review.

Franzi

Franzi November 13th, 2018 12:18

I agree with all :) So, lets start a question doc and sort most of it out online before. And I very much agree with what Hanna-Maija said, with this size of a meeting etcetc to get the best out of it, it needs to be framed and not too detailed.

https://docs.google.com/document/d/1WBzIRgO8mivnu3bNoe2DYdhB3hqspJY7ckrDljaZh98/edit?usp=sharing @remyschneider @waldo @hannamaijahelvi here is the questions doc

Karlo Walz

Karlo Walz November 14th, 2018 08:24

we founded a verein some30 years ago and have been working on a satzung that we wanted 2 presidents, best 1 female and 1 man). I would like the same

Henrik 🤖

Henrik 🤖 November 14th, 2018 14:47

I'd love to read over that Satzung! Is it available?

Henrik 🤖

Henrik 🤖 November 14th, 2018 14:58

hey @franzi6, I'd be super curious about your decision process regarding the Gemeinnützigkeit. For me it's a bit intransparent and I reckon a lot of people will ask about it. Could you write up a somewhat detailed post about it?

Franzi

Franzi November 14th, 2018 16:14

sure thing. so, remy, waldo and myself have been working on several questions over the last months. One was, what is the right legal body for kiezburn? we choose the Verein (for insurance, liability and democracy/participation reasons). second question was, do we go for Gemeinnuetzigkeit? we have done a lot of research, talked to lawyers, tax consultants etc and came to the conclusion, doesn't make a lot of sense for us. Yes, there is a tax benefit and that's interesting but to keep (not to gain Gemeinnuetzigkeit) the accounting and bureaucratic effort on yearly base will cost us as much (or more) as we save over the tax benefit. So, not really worth the huzzle for us. This might be different for other communities (depending on members, knowledge, budget, number of receipts etcetc).
Also, this is only a decision for now, with an adjusted Satzung you can always after the founding request Gemeinnuetzigkeit (yeah double in work) but we don't loose the possibility.
I hope that gives some insights... wasn't sure how deep I should go in details (love to nerd out about it if someone thinks taxes are as exciting as I think they are). Let me know if anything isn't clear or isn't making sense. @indecisiveibis

Franzi

Franzi November 14th, 2018 16:17

Sure thing! its currently under legal review (lawyers figuring out if we compile with Vereinsrecht) but we probably share it here when he have a pre-final draft. It's mostly a very German document that regulates our necessary (legally speaking) routines as a Verein. @indecisiveibis

walto

walto November 24th, 2018 18:17

What would be the goal of this? Currently we are majority women in the core team and that does not bother me?

walto

walto November 24th, 2018 18:17

probably 7