[CANCELLED] πBellhop Service @KiezBurn2021
Arriving by train but need a ride for your gear? Wanting to bike, run or wander to Kiez Burn?π
[UPDATE 07/08/2021] Due to lack of enthousiasm from the community, the bellhop service is cancelled!
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This is the Bellhop Service FAQ for @Kiez Burn 2021. Read it thoroughly.
π Sign up with this form
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If you want to drive a van to help out, or be the on-site supervisor on Wednesday, or if you want to volunteer to bring back lost&found luggage to Berlin contact @Caroline or via Telegram @CarreauLigne or hit the comments on this thread tagging @ caroline
Organisation
I've tried to make it as simple as possible to avoid any hassle to any team I'm not a part of. If you can't do something that I ask, please tell it to me and I'll find a way arround
Timetable
Arrival of Berlin train at Sternfeld on Wednesday the 11th |
9h59 |
13h59 |
Luggage being picked up at the train station |
10h10 |
14h10 |
Luggage being drop down to site |
10h40 |
14h40 |
Time you can drop your luggage at the Bellhop Service sign on Sunday the 15th |
before 13h45 |
between 15h and 18h45 |
Luggage is dropped at the train station |
14h30 |
19h30 |
Departure of the Sternfeld to Berlin train |
15h01 |
20h01 |
Vans
We will need a van on Wednesday the 11th and Sunday the 15th.
Please note that this is german time not playa time as there is train to catch (literally)
Wednesday the 11th:
From 9h55 to 10h55 (or 11h30 if 2 trips)
From 13h55 to 14h55 (or 15h30 if 2 trips)
Sunday the 15th:
From 13h55 (or 13h30 if 2 trips) to 14h55
From 18h55 (or 18h30 if 2 trips) to 19h55
Which van?
Ideally korg van if it's not busy with build/strike.
Plan B is to get in touch with Kieze who might have an extra van.
Plan C is to use the yet hypothetical toilet van from Leipzig.
We do not have to use the same van on Wednesday and on Sunday
How many luggage?
I estimate to be able to fit luggage for 20-25 people in one van. But it is a wild guess so reach out if this seems wrong.
If a lot of people want to use the service, we can do 2 trips in a row
Building/Signage of the bellhop area near gate
We will need a build volunteer to delimited a square by putting 4 rebar + tape somewhere outside of gate, in sight of the gate.
We will need a signage volunteer to put a pole (even a little on) and a βBellhop Serviceβ sign.
We will need a volunteer (probably me) to print, laminate, and put these warning signs on the area to avoid having people putting their luggage here randomly. Is there any laminate-machine onsite for production?
This is a very low-priority thing to do. It can literally be done after Wednesday because the only important time to have that is on Sunday. If I arrive before itβs done, I will help out.
The strike should be easy, I will be there to help on Monday the 16th.
I will ask for help in the proper thread once itβs launched.
Drivers
We will have to know in advance who will drive as it is a requirement to give a copy of the driving license to the rental services
.
Wednesday the 11th |
Superviseur |
9h55 |
? |
13h55 |
A volunteer from previous trip |
||
Sunday the 15th |
Superviseur Me @Caroline |
13h55 |
A volunteer from following trip |
18h55 |
Caroline |
.As you may notice, we need a Supervisor/Driver/Co-lead on Wednesday.
Itβs because Iβve already taken my non-refundable train ticket from Paris and best case scenario Iβll be at Demmin at 20:00 on Tuesday the 10th. Worst case Iβll arrive with everybody else on Wednesday.
This person will do the first trip so they will have to be onsite for build. They will also supervise the next driver by helping them to put a hand on the van (can be tricky for volunteers who do not know people from build crew)
If you want to be this supervisor please reach out.
This person will have to get out of the site after their entrance and covid check. It will be the only one. I hope itβs okay from a covid-risk point of view.
Lost&found
Any unclaimed luggage at the train station will be taken to Berlin by a volunteer.
Sunday the 15th |
14h30 |
? |
19h30 |
? |
Thanks @Natron Deo for the idea
Have a nice day and any remarks are welcomed!π
Caroline Sun 25 Jul 2021 8:52AM
About the driver, yes we can ask people who just got their luggage carried to drive back to the trainstation. However I'm not sure they won't enter the event before driving.
Way in:
First trip (10h): I drive from site to trainstation, I pick up, people including the next driver walk
Second trip (14h): new driver drive from site to trainstation, pick up and drive back while other people walk.
What does the new driver do between 11h30 (their arrival at the gate ) and 14h? We can't ask them to just wait at the gate...
Thanks for all the comms chanel, I'll do that once I have confirmation from gate, parking, van and covid teams
Caroline Sun 25 Jul 2021 9:42AM
Train from Berlin arrive at 9h59 and 13h59.
I think if we leave site at 10 (and 14h) we can be at sternfeld at 10h20, load up (15min) and be back on site at 10h55.
But we can totally move the timetable in function of the van availability as there is a train every hour.
Veroca R. Sala Sun 25 Jul 2021 9:01AM
maybe the volunteer driver could take a parking shift, I know all parking volunteers are covered atm but it wouldn't hurt having an extra one here and there? if they are okay with that. That way they are volunteering roughly 3 hours. (?)
They could still be tested upon arrival anyways, They will be wearing masks when interacting with others we need input from the covid team anyways.
Note: not sure the production van will be available on Wednesday 10 am. but later that day. We might need to have the van available in case any last-minute prior gate opens(?) maybe we could move that to later on that day ? not sure the train timetable. unless the time expected to have the van in use for this purpose is less than an hour (?)
Caroline Sun 25 Jul 2021 11:55AM
For van crew, here is the times we might need the van if it's available (we can change it!)
Wednesday 11
- 10:00 to 11:00
- 14:00 to 15:00Sunday 15
- 14:00 to 15:20
- 19:00 to 20:20
update : on the way back only one hour as well. 14 to 15 and 19 to 20. German time, no playa time
Veroca R. Sala Sun 25 Jul 2021 12:37PM
Where would the driver drop off the gear while the rest of ppl walks to the site?
Who will look after the gear and make sure ppl pick up their own luggage and not others (by mistake) maybe we give labels/some number? Not sure!
Do we need 2/4 volunteers for that? Like to remain with the luggage from 11 to 16 ?
Happy to recruit. Let me know your thoughts. I'm sure we can have a corner under the shade near the gate to pile up the luggage ppl could collect before getting tested/after.
@Mareike would you link us to gate realizer? Who can ggive us an insight into this?
How many ppl's luggage dowe expect to load?
Caroline Sun 25 Jul 2021 12:56PM
Where would the driver drop off the gear while the rest of ppl walks to the site?
At gate? can we find a place inside Kiez burn for people to put their gear (with a sign like "bellhop" and explaining paper)
Who will look after the gear and make sure ppl pick up their own luggage and not others (by mistake) maybe we give labels/some number. Not sure!
We can ask people to label their own luggage with contact info (phone number!) and their kiez.
Do we really need someone to check on it, if it's inside? I never had a problem with luggage at nowhere (even when the bus going back was really late)
What worries me more is for the way back. What do we do if someone don't pick their luggage at the train station? Should we wait 30min until trains departure and go back with remaining luggage to Kiez Burn? We will have the phone number of people on the luggage so it should be okay... but it's a burn
How many ppl's luggage do we expect to load ?
Natron estimated 20/25 people luggage per trip. If more we can do more trip.
For the way in, i will find a person who wait 20min for the van at the train station (i don't want to loose time with the van so people can wait a bit)
Caroline Sun 25 Jul 2021 2:03PM
So I got excited and already created the sign up form and paper to put near the bellhop sign and a faq
Worst case it doesn't happen and i've just lost half an hour of my life
Please give any remark if you have some.
Dream : could we have a luggage trolly like the one in luxirious hotel to put near the bellhop sign ?
Mareike Sun 25 Jul 2021 5:36PM
again, I would not put the luggage on site but put it next to the gate and covid testing on the freecamper/parking area. there are many people there to keep an eye on the stuff. Also the gate is closed for cars from wednesday 12.00 o'clock so the van will not be allowed to drive on/offsite. exceptions can be made but i really don't think it's necessary for luggage. people can walk from the station, arrive at gate, do the testing, grab their stuff and walk inside. or what is the reason to specifically put the luggage on site?
Caroline Sun 25 Jul 2021 5:46PM
Sorry i misread you before.
I wanted to put it inside to be sure only people with ticket have access to it. But I feel you are right about the number of people to take an eye on it. And it will be easier for covid positive people.
Thank you for your input
Nora Flora Β· Sun 8 Aug 2021 9:37AM
Hi Caroline. I am just checking if there are topics for the last newsletter. Do you have info that should go in regarding this?