talk.kiezburn.org

Volunteer Coordination

VRS Veroca R. Sala Public Seen by 40

I have taken the role of volunteers and open this thread to start organizing Volunteers Signup.

Background:

I have thought of a different process to move forward with the modality of signup, you could follow this link ,to check it out, however, there is no time to implement that system. I leave the proposal online so to pick it up somewhere in the future.

How will volunteer coordination work in 2021?

  • So this year we will have the regular Spreadshit 馃槅, If you have any concerns, or you have a better idea to implement in the next 4 days for volunteers to sign up, please be my guest and take the lead.

  • We will be helping to recruit as much as we can, but it's expected you also form your own crew of hippies. We will be directing people to you if they are interested in the area you are leading.

  • I am also managing the telegram channel and I'm happy to support Realizers recruit through that channel, lets keep good communication on the needs, and lets coordinate Facebook posts related to volunteers so as to not explode FB with daily announcements about the same thing.

    Leads/ Realizers:

Soon I will be reaching out to you all to collect info about volunteers and how much help you need on-site . Mind the tight schedule we are managing, and be quick to answer otherwise we will be hunting you down the street with balls of fire and other things you don't want to know...馃槃

Volunteers Form for LEADS to inform how many volunteers they need

Sign up period starts:

7th of June

Sign up period Ends:

Whenever we have a full spreadsheet!!!


Any updates and details on this process will be posted here, subscribe to this thread if you have a Realizer role pretty please.

if anything, reach out in the comments or or or, write to: volunteer.kiezburn@gmail.com


Volunteers for build and strike

I'd like us to keep in mind that in August days will be a bit shorter and a lot warmer. This means our build and strike crew might need a bit of extra fluffing and maybe... a couple of more hands.

It's clear nobody performs the same way on high temperatures and we don't want to overload these lovely hippies.

I suggest opening at least 1 more shift per day for build and strike as support.

  • To gather input from volunteers kitchen (as there is budget assigned) @Cris @Melinda Gonzalez

Kitchen for Volunteers

Deine Mudda

  • Kitchen leads: Melinda.

  • Fluffing Lead: Juliana

  • We will give tokens per meal to all volunteers

NEW PARKING CREW

due to the fact we don't have human transport, we expect more cars onsite. So that we plan to have a parking crew assigned.

I reach out to @Myriam TheWanderer & @Alejandro Pereda to confirm this information plus where this person can be in touch with you or read what participants should do on their shift etc etc etc.

  • these are shifts of 4 hours

  • 2 volunteers per shift

  • starting 10 am on the Wednesday till 10 pm

  • extended every day till Saturday.

Volunteers Tokens

Volunteers will receive a wristband or something like that with colored pearls Each color will entitle the person to a day of meals at Deine Mudda, for example:

Green: Saturday, Yellow Sunday, Blue Monday, Red Tuesday.

  • Participants dont need to give away the pearls nor the wristband but only have it visible when requesting the meal.

  • The Kitchen will have a poster with the colors assigned to each day

  • Volunteers can keep the wristband for themselves.

  • The Wristbands will also contain some form of ID for each participant, Maybe letters. To be decided.

Volunteer Spreadsheet onsite

I also request some budget to print the general volunteer Spreadsheet which in 2019 I printed myself in colored A4 and left at the gate for people to double-check their shifts if they dont remember the date & time. This cost around 20 bucks and I didn't request the refund back then cause I lost the receipt!

Do I have this year's budget for the printing?

Do I have budget to create the tokens?

I calculate a total of 50 euros in total for these two things

Asking @Professor Kaos

VRS

Veroca R. Sala Fri 16 Jul 2021 3:21PM

Alright then if there are previous unsuccessful experiences with the wristbands ill take a look at other alternatives!!! thanks for the info!

VRS

Veroca R. Sala Sat 26 Jun 2021 11:57AM

Ive made the shifts of 3 hours cause I feel like these people are gonna be very exposed to the heat, among the cars, and could be very exhausting. I hope it's okay I took the advantage of making the decision.

I also considered having 2 volunteers on Friday and Saturday so it's more fun, no?
The spreadsheet is not open until you give me final green light here is the sheet, if you want to modify something make a comment cause the sheet is blocked!

https://docs.google.com/spreadsheets/d/1N4lYwkpaOpGLgc4XKJFdCoz9GbwhPpNJj3EdXR9uaS8/edit#gid=872001653

MT

Myriam TheWanderer Sun 27 Jun 2021 5:08AM

Sounds great, thank you Vero!

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AK

Alex Kaos Fri 16 Jul 2021 10:17AM

That should be fine. We can create a new volunteer tab in the budget and use the money from Covid.

Finance approves!

P

Purzel Fri 16 Jul 2021 12:26PM

I have those to offer, back from when I applied for jobs. Might be handy to pack up hand outs 馃槉

MG

Melinda Gonzalez Fri 16 Jul 2021 1:14PM

Ok, seems fair enough. And since you've nicely gone ahead and taken the initiative on this, I'm quite happy to go along with it! I only remember Otto telling me in our kitchen orientation that "wristbands don't work..." (thoughts, @Otto?)

MG

Melinda Gonzalez Fri 16 Jul 2021 12:32PM

I think the wristbands are a nice idea but won't it be kinda easy to cheat if ppl just "share" the beads? Seems like giving them enough beads for every meal and then getting them to give one up for each meal would be a bit more reliable.

VRS

Veroca R. Sala Fri 16 Jul 2021 12:38PM

oh I could set up the Arbeitsamt with these!! ehehe Ill confirm later how can we best use them! thanks!!!

P

Purzel Fri 16 Jul 2021 1:35PM

You can have them all except on or two, I want to make a "welcome and here are things you need to know about us" script for first aid personal. 馃槉

VRS

Veroca R. Sala Fri 16 Jul 2021 12:32PM

I think the wristbands are a nice idea but won't it be kinda easy to cheat if ppl just "share" the beads? Seems like giving them enough beads for every meal and then getting them to give one up for each meal would be a bit more reliable.

@Melinda Gonzalez I see ... however I want to trust we are not dealing with cheaters but with people that dont know that they are not entitled to food coz they were confused, or they mixed up general orga and kieze volunteer ( very common, ppl dont really see the difference) or maybe they see easy to sneak in and get some food. I guess this kind of people would stay away the moment they see there is a food token system, no?

I wanted to combine the token with a "gift" to them and I saw the opportunity here.

I could make any other token format that volunteers could give out at the kitchen but, I also thought, it has to be something they won't easily lose, and that they can have all the time with them and not packed in the tent... or get wet in their sweaty pocket...so I came up with the idea of the wristband.

We could make them handover the pearls... but then they end up with an empty string and we keep the pearls ???馃槍 i see is very sad end!!! lol

By the way @Melinda Gonzalez i appreciate participation on this token thing cause im quite lost! thank you for passing by this thread!!!鉂わ笍

VRS

Veroca R. Sala Fri 16 Jul 2021 10:28AM

Hey @Fabi 馃Ε tagging you to check whether I could use your printing services ( KB budget) to print out the General Volunteer Spreadsheet and have it at the gate so that volunteers can double-check the date and time of their shift.聽

I wanted to make it in color. And maybe ask @Rafa for some nice design to add to it? meaning preferably make the pages fit into a bigger size paper? Easier to read? I have no idea how to make it better than it was in 2019.

聽In 2019 I聽 printed in A4 and it was too small, but also already expensive.

Any thoughts? Thanks!

VRS

Veroca R. Sala Fri 16 Jul 2021 7:45AM

Update this thread:

Volunteers Build - Tokens

Volunteers will receive a wristband or something like that with colored pearls. Each color will entitle the person to a day of meals at Deine Mudda, for example:

Green: Saturday, Yellow Sunday, Blue Monday, Red Tuesday.

  • Participants dont need to give away the pearls nor the wristband but only have it visible when requesting the meal.

  • The Kitchen will have a poster with the colors assigned to each day

  • Volunteers can keep the wristband for themselves.

  • The Wristbands will also contain some form of ID for each participant, Maybe letters. To be decided.

Volunteer Spreadsheet onsite

I also request some budget to print the general volunteer Spreadsheet which in 2019 I printed myself in colored A4 and left at the gate for people to double-check their shifts if they dont remember the date & time. This cost around 20 bucks and I didn't request the refund back then cause I lost the receipt!

Do I have this year's budget for the printing?

Do I have budget to create the tokens?

I calculate a total of 50 euros in total for these two things

Asking @Professor Kaos

MT

Myriam TheWanderer Thu 24 Jun 2021 8:17PM

@Veroca R. Sala - 2 volunteers at 4 hours are good, useful for Wednesday, Thursday, after that 1 person could be fine as well. This is what they could do on the shift:

  • Check at the gate who has a parking permit 鈥 if a permit exists 鈥 guide them to the other entrance point out where to park

  • Point out free- camp camping area

  • Unloading area 鈥 make sure people dont leave their car and remove car after everything is unloaded.

  • If a person has a permit to unload inside, take down their camp, their auto number and take their drivers licence for them to return

  • Other things might still come up - to be discussed on site

VRS

Veroca R. Sala Mon 21 Jun 2021 6:36PM

UPDATED. added the new parking shifts, and token info

VRS

Veroca R. Sala Fri 11 Jun 2021 10:44AM

UPDATE:

As the Build team wasnt settled by the time the volunteers signup sheet went online. I had to take some decisions myself via quick informal consultation/messages with realizers which result in the following number of ppl on-site to be fed and insured

  • Saturday: 18 mouths ( including builders, driver, parking team, power, water, toolbitch and fluffers, and early entrancex2)

  • Sunday: 19 mouths( same as Saturday + 1 person for signage)

  • Monday: 19 mouths (same as Sunday)

  • Tuesday: 19 mouths - same as Monday + 1 person doing perimeter + 1 person doing deco)

  • Wednesday Morning: 7 mouths

    TOTAL:

We seem to have reached the max of people mudda can host.

Here are the responses from the form to confirm exactly how many meals and their allergies still many ppl fiil in .

Here is the general spreadsheet build tab

VRS

Veroca R. Sala Mon 7 Jun 2021 10:32AM

Here is the volunteer's spreadsheet 2021 ( still work in progress for the next couple of hours) if you are leading a role that requires volunteers or have experience in any of these, feel free to take a look and spot any errors you could find. Rangers, gate,聽 and greeters will be releasing important slot of shifts first and I make them all available as we go. Those cells are protected to changes. This way we make sure busy times are covered.聽