Grant request form and process
If someone needs money for their project, art piece, workshop etc. on our burn night, they may apply for grants (for which we currently have a total budget of 1000€ available). I'm currently setting up the grant application form for this on Google Docs. So far, it contains the following questions/fields (the answers of which will be collected in a Google Docs spreadsheet):
- your personal name
- your project's name
- describe your project
- how much money do you need? (please note we will only be able to reimburse expenses for which you can provide proper receipts)
- what's the LNT (leave no trace) strategy for your project?
- any transport needs we may be able to help with?
- additional comments, questions?
Now some questions to all of you about this:
1. Any fields/questions missing? Or unnecessary? Or phrased in a way that could be improved?
2. How do we want to handle the answers? Some of the data (e-mail addresses) may be considered sensitive by people, therefore the Google Doc would not be public. But I could give access via personalized invitations. Or I could copy data relevant to a collective decision making process into a separate public spreadsheet, excluding data such as e-mail addresses.
3. How do we want to decide on whom to grant what money? For example, I could collect the answers until a certain date, and then "we" (leads only? anyone who shows up?) go through them at a meeting and decide whom to grant what.
4. I plan to publish and promote a link to the form at least inside our Facebook event; any ideas where else it should be promoted?
UPDATE 2019-09-07: Okay, this is the form I plan to use – https://docs.google.com/forms/d/e/1FAIpQLSecAcB1nAtzDwDWTNTQVI7uNegyb17MiIto67lpi4Qu_E5YAg/viewform – and this is the spreadsheet filled by it (notice that it hides the contact info field for privacy reasons – the responses here are visible in another sheet, publicly inaccessible): https://docs.google.com/spreadsheets/d/1EfbKj-Kh_vK2qRjJRreqvhRa0Sp-7BYBuhI6XXex41o
Gonna go public with this tomorrow or on Monday if I receive no veto or wishes for changing …
UPDATE 2019-09-11: After discussing things over with other leads, I conclude that the 22nd is a good deadline for submitting grant proposals, as that is when the last other deadline for formalized submitting any kind of participation proposal is.