Clarifying the status of treasurer for Kiez Burn e.V.
This advice process is about some clarifying changes in the bylaws of Kiez Burn e.V. to make clear that the treasurer is actually part of the board.
I'm member of the board of Kiez Burn e.V.
Information gathered before posting.
Seeking legal advice, consulting the current bylaws.
People/roles most affected by this proposal.
Members of Kiez Burn e.V.
People/roles with the most knowledge and experience relevant to this proposal:
Boardies (also former)
Do we have actual lawyers in the community?
Our bylaws state that the board will be elected by the general assembly with one head of the board and one to six additional members ("Der Vorstand im Sinn des § 26 BGB besteht aus dem bzw. der Vorsitzenden und mindestens einem, höchstens sechs weiteren Mitgliedern"). According to the bylaws the treasurer is determined by the board within a month ("Spätestens einen Monat nach derMitgliederversammlung bestimmt der Vorstand gemeinsam die SchatzmeisterIn").
There are two problems:
That is not in sync with our practice of electing the treasurer (though you could say that the board is following the election results with their nomination).
It is not totally clear if the board is nominating someone "external" as a treasurer, especially if there are already 6+1 board members. Since the treasurer is handling a lot of responsibility (and money) they should be/become a member of the board.
I think the statements in the bylaws are legacy from experiences of the early years, where finding a treasurer was a very difficult task, so someone had to be picked ... But with Kathleen's work and the growing experience, it could be handled as it common practice for associations.
The first two bulletpoint of §12 (Vorstand) shall be changed to
Der Vorstand im Sinn des § 26 BGB besteht aus dem bzw. der Vorsitzenden, der SchatzmeisterIn und mindestens einem, höchstens sechs weiteren Mitgliedern. Sie vertreten den Verein gerichtlich und außergerichtlich. Zwei Vorstandsmitglieder vertreten gemeinsam.
Der Vorstand wird von der Mitgliederversammlung auf unbestimmte Zeit gewählt und bleibt im Amt bis ein neuer Vorstand gewählt ist.
(board extended to head+treasurer+up to six more members, no extra naminig of a treasurer after the General assembly)
How would the proposal be implemented?
It will be handed in for the next general assembly, either the regular general assembly in Q4/2023, or any extraordinary general assembly, whatever is coming first. The general assembly shall vote on the change, and the board will hand the change to the notary with the protocol of the voing.
Who would implement this proposal?
When would this proposal be implemented?
It will official handed over to the board as soon the advice process is fulfilled.
What would be the cost (time, money, effort, etc.) of this proposal?
No extra costs, the change will handed over to the notary with the "normal" board changes (if any).
What are the advantages of this proposal (relative to the current situation and/or counterproposals)
It brings the position of the treasurer on the the level of responsibility it deserves. It prevents legal risks from the treasurer not having a real board position.
What are the disadvantages of this proposal (relative to the current situation and/or counterproposals)
We have an extra point to discuss at the general assembly.
If we don't have board changes, we have to consult (and pay) the notary just for that.
If less than 2/3 of attending members at the general assembly vote for the change, the unclear situation continues.
The board is official 8 people then, not 7+1.
A decision if we want to have the bylaws changed according to the proposal.