Event Program Coordination
Veroca R. Sala
Public
Seen by 178
Realizer: @Jarrod Wright & @Fabi 🦥 @Kris @Erin Jeavons-Fellows
Why is important?
to enable sing-up for all performers, musicians, and participants that want to give workshops to make the event fun and interesting!
The Role
Create a Program / Booklet / Spreadsheet for What is on Kiez Burn.
Tasks
Create a System where to register the Workshops ( this can be a google form !)
If printed, carry out the printing
Budget/payment? It needs to be a dream, Dream guides help you in the process.
Listing the events, workshops & activities, time, and placement so hippies know all they need to know to not miss out on stuff during the event!
How?
To reach out to all participants via Newsletter realizer @Nora Flora , Social Media & to all Kieze through the Kieze Facilitation team ( Erin & @Relativity Rltvty ) and let them sign up!.
For more info about how can this better be done contact the previous Realizer of this role @Erin Jeavons-Fellows
How is the process this year?
The Kieze pass by the program thread > https://talk.kiezburn.org/d/n7wcWbyu/-workshops-performances-registration-process- and leave a comment offering a space for workshops and performances + a link to sign up for performers to get a timeslot. Once the performer has a time and space to perform, they can sign up to appear in the program ( register).
Documentation and previous years Docs here
TIMELINE 2021
HOW THE PROCESS WILL BE?
DESCRIPTIONS
Rangers:
Rangers (aka Wanderers or Wonderers) are there to make sure that everybody is safe and having a good time, having the backs of those who might be having a little too good of a time, and weave the idea of taking care of each other even deeper into our community.
- Feeling safe is what enables everyone to radically express themselves -
Rangers do indeed wander around the location, doing things like making sure someone who is injured finds their way to the First Aid Station, or ensure that participants handle everything related to fire with care. We encourage people to have good LNT (Leave No Trace) practices and in case of a dispute, can offer mediation.
Rangers are the people who know who to call if something goes wrong. In the case of a serious event, Rangers know how to stay calm and help facilitate the best resolution or outcome. @Cris @Veroca R. Sala
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Bee Fri 11 Jun 2021 6:19AM
Heya, have you already figured out a time line for yourself with your own deadlines for when folk need to have given you the info for the programme? Did you get in touch with Fabian yet? He is happy to create the programme (with easy access to discounted printing options).
CJ Yetman Mon 5 Jul 2021 4:07PM
I don't think the survival guide was ever printed though, was it? I don't think it hurts to have a few snippets of important info in the program even if similar, more detailed info is in the survival guide. Let's be honest... I bet more people read the program than the survival guide. But, I'm happy to be overruled by the spanking queen.
Franzi Mon 5 Jul 2021 4:09PM
Yeah I think the thought in the past where: printing is really really expensive and moopy. Lets print as lil' as possible and send out as much info as possible before hands
Jarrod Wright Tue 6 Jul 2021 7:48PM
Yo @Fabi 🦥 this seems like something that fits into your scope, perhaps it's better for you set this up in a way that fits your system?
Erin Jeavons-Fellows Wed 7 Jul 2021 8:32AM
What happened was that people were quick to jump in with great suggestions for inside the program but no one was prepared to write it… so it didn’t go in. My suggestion to jarrad would be to make space for it and plan it but its not his responsibility to write content on these topics that he doesn’t own. Ie, its super good to write sound protocol stuff in it, but a summary of that needs to be done by the sound team. Have a deadline and if people haven’t added the content, it doesn’t go in!
In 2019, we didnt have an introduction for that reason and you can see it in the content doc 🙂 And in the end as a result there was less content but i think it worked out great and agree with what waldo says that the more contents is in there, the less people read it. So it will be what it will be! 🙌
Veroca R. Sala Wed 7 Jul 2021 9:24AM
yes, sometimes less is more,
But also not always.... that is why I tagged the realizers, IF they want to include 3 lines about their areas in the booklet, otherwise could be let fail.
What I did requested is to open a drive doc to enable collaboration. But tbh, this was just an idea that I put on the table and it could be totally forgotten here and I wouldn't care less. 😆
Im happy we have a program, the rest are just things I have been collecting from meetings and things ppl wanted to make more visible, like the no-photo policy. But again, the program doesnt need to be THE PLACE for it However im not sure how to actually make this info altogether accessible for newcomers. The Survival guide doesnt really have it all, like the principles for instance, or what is welfare...I let it run, people is tagged if they want to make it happen. 🤗
Fabi 🦥 Fri 9 Jul 2021 12:34PM
thank you! :)
Jarrod Wright Fri 11 Jun 2021 9:23AM
Hey hey, I'm still working on a timeline. I'm intending to have that side of things mapped out by the end of this weekend. I did send him a text to the number Veroca gave me, but I don't think he's received it. I'll try to call him tomorrow/def pass on my number, it'll be great to put this together with him!
Franzi · Mon 5 Jul 2021 3:38PM
@Veroca R. Sala @CJ Yetman @Bee most of the things you mentioned we would put in the survival guide or? In the past this has been a separate document then the event program. Shall I share more info or do you have access to it?