talk.kiezburn.org

MANDATORY: Insurance early arrivals & late stayers + optional: material insurance

Holger Wessels
Holger Wessels Public Seen by 171

Mandatory for early arrivals and late leavers

If you will be on site for build OR Strike, we need the some information from you to make sure you are covered by our liability insurance.
If your name is not on the list, then you will not be allowed to stay on site during build or strike

  • The maximum amount of people that can come on site for build or can stay on site for strike is 5 people per KIEZ. If you need more than 5 people please contact Owl but bare in mind that due to insurance and liability restrictions we are very limited.
  • There will be NO POWER on site during build. Please plan for that accordingly.
  • You need a health insurance that is valid in Germany to come on site. If you do not have one contact Owl.
  • Only people on this list will get access to the site for build. If you are not on the list, you will not be able to access the site before the official start.

If you have any questions please contact owl@berlinburner.de

DEADLINE now 13th June 2019 12:00 noon

Early Arrival Build & Strike Form: Fill in your name here (if you haven't done yet) https://forms.gle/yHF7dqrZgMYzgGYD9

Tech/material insurance

As in the last year, production, artists and camps are supported by a tech material insurance.. But it has some restrictions:

  • We can only cover items and materials with our material insurance for things that are mandatory for the vent. This would be for example: sound systems, expensive tools, DJ equipment, stages, constructions etcetc
  • We do NOT cover any kind of private items such as phones, ipads, tablets, private cameras etcetc. We'll remove items which appear to be too personal. Musical instruments are also not covered, be as careful with them as you would be everywhere else.
  • The insurance is mostly to cover damage of things. It has a decuctible/excess of €200, so entering devices with a lower value it is probably pointless.
  • While the insurance would cover theft, it won't pay for tech being stolen which is laying around, we/you might have to prove that it was stolen from a locked room. And even then the insurance is paying only for 75% of the value.

DEADLINE 30th May 2019 (it is unclear if the coverage can be extended if you make up your mind too late and come late with something very expensive)
If you have any questions please reach out to Owl (owl@berlinburner.de)
Link to tech insurance sheet: https://docs.google.com/spreadsheets/d/1-z2uYFtx7l0nUzyEx-BTXl2VwEPqeGlV7Wy186dLuSo/edit?usp=sharing

Holger Wessels

Holger Wessels April 17th, 2019 16:51

Hi all,
I've got some information about liablility insurance which I would like to discuss. There were some aspects about that topic which I just learned, so I want to summarize (please correct me where I'm wrong):
a) Kiez Burn insurance was a bit more expensive that Burning Bär because of the different fire art works and performances.
b) There could be potentially more than one event during the year which could be insured.
c) There might be the need of a general liability insurance for the verein.
d) There was a accident insurance included (for build- and strike-helpers without health insurance)

from a, b and c I'm thinking the year-round-event-insurance of Schwandt could be an option, since it could include the general liablitiy insurance for the verein for free, and it would cost a similar price to buying a one-time-insurance and the general insurance ... Mr. Höhne of Schwandt insurance is working on offers. He said since they had to use a different insurance company, they can't create the offer by themself, but have to get it from the company which takes more time. He'll also prepare an offer for the year-round-event insurance ("Mediapolice")

waldo

waldo April 23rd, 2019 17:08

that sounds good!

Holger Wessels

Holger Wessels April 24th, 2019 16:26

I've talked to the insurance broker today (twice). The fire part is a bit tricky for them in the negotiations with the insurance company. While the negotiations are still ongoing, the insurance broker can provide us (and the Gemeindeamt) with a Versicherungsbestätigung (insurance confirmation) which is usually sufficient for the permit. He promised to do that tomorrow first in the morning. Today afternoon I'd sent him all the necessary documentation. The only thing I don't have is that he mentioned two years ago we had some sort of presentation about the plans with fire installation. Does anybody has it (I'll gonna ask around at the leads meeting, too)?

Saskia (The Fuzzy Facilitator)

Saskia (The Fuzzy Facilitator) April 25th, 2019 11:59

Hei Holger - who needs to get this sheet linked? Camps as well? Just production?

Holger Wessels

Holger Wessels April 25th, 2019 16:15

As in the last year, production, artists and camps. But it might be useful to add the restrictions:
* We can only cover items and materials with our material insurance for things that are mandatory for the vent. This would be for example: sound systems, expensive tools, DJ equipment, stages, constructions etcetc
* We do NOT cover any kind of private items such as phones, ipads, tablets, private cameras etcetc. We'll remove items which appear to be too personal.
* The insurance is mostly to cover damage of things. It has a decuctible/excess of €250, so entering devices with a lower value it is probably pointless.
* While the insurance would cover theft, it won't pay for tech being stolen which is laying around, we/you might have to prove that it was stolen from a locked room. And even then the insurance is paying only for 75% of the value.
* The deadline for entry is: 30th May 2019 (it is unclear if the coverage can be extended if you make up your mind too late and come late with something very expensive
* If you have any questions please reach out to Owl (owl@berlinburner.de)
* Link to tech insurance sheet: https://docs.google.com/spreadsheets/d/1-z2uYFtx7l0nUzyEx-BTXl2VwEPqeGlV7Wy186dLuSo/edit?usp=sharing

waldo

waldo April 28th, 2019 21:01

@holgerwessels would it be possible to update the thread here to really bundle all this information and stipulate who this applies to? + for specific audiences, it might be good to make sure that:
- kieze are informed https://talk.kiezburn.org/g/ayDrb97A/kieze
- the main production items are covered - maybe best to liaise with @alexxx since he knows which budget posts are the biggest (e.g. power)

waldo

waldo April 28th, 2019 21:01

@lisa111 FYI

Holger Wessels

Holger Wessels May 17th, 2019 15:31

  • If you will be on site for build OR Strike, we need the some information from you to make sure you are covered by our liability insurance.
  • The maximum amount of people that can come on site for build or can stay on site for strike is 5 people per KIEZ. If you need more than 5 people please contact Owl but bare in mind that due to insurance and liability restrictions we are very limited.
  • There will be NO POWER on site during build. Please plan for that accordingly.
  • You need a health insurance that is valid in Germany to come on site. If you do not have one contact Owl.
  • Only people on this list will get access to the site for build. If you are not on the list, you will not be able to access the site before the official start.
  • If you have any questions please contact owl@berlinburner.de
  • DEADLINE 11th June 2019

Early Arrival Build & Strike form (for new entries): https://forms.gle/yHF7dqrZgMYzgGYD9

Giulia

Giulia May 19th, 2019 18:26

Thanks for the information and dealing with the insurance. How many people can go to build a dream additionally to the people who build the kiez?

Erin Jeavons-Fellows

Erin Jeavons-Fellows May 22nd, 2019 15:43

@holgerwessels yes this is a question also. We have our kiez build and then we have our ship build. We would need about 5 people for each.

Holger Wessels

Holger Wessels May 25th, 2019 12:26

Sounds ok to me. Main focus is the overall number of 250. I'll check next week if we can extend the number if necessary.

Konsti

Konsti May 26th, 2019 14:40

Hi @holgerwessels , thank you so much for organizing the tech insurance!
I had a question:
On the sheet it says: Sound Systems, expensive tools, DJ equipment is covered, however musical instruments are not covered. Where do we draw the line here?

For Musotopia we bring a lot of (musical) equipment, that is crucial for realizing our contribution for Kiez Burn 2019. In that sense, for us it is mandatory for the event.
For example I will bring a keyboard that is worth around 1500€. I will also bring a DJ controller that is worth around 1500€. It's ok to get the DJ controller insured, but not ok to get the keyboard insured? Is it possible to insure a sound mixer, that connects all instruments to the sound system?

Holger Wessels

Holger Wessels May 26th, 2019 17:49

Hi Konsti, I'll gonna forward the question to the insurance broker.
From my personal understanding the question would be: how is the keyboard usually insured? I've read that a Hausratversicherung sometimes covers damages if they happen within closed buildings, but not elsewhere. Otherwise I personally would see the keyboard a an instrument, and everything would probably go as stage equipment. I think in the past none of Kiez Burn one of the Bärs had a tech insurance which included musical instruments (and I can't remember seing them on the insurance list), so this year would be no difference. The owner of the instrument should have a close eye on hers/his precious (or their own year-round insurance)?
But since this is do-ocracy, you could also work towards a descision about insuring musical instruments, and check the pros and cons. Current main focus for the insurance is liablity and event-necessary technical equipment, and our current insurance draws a line there.

Holger Wessels

Holger Wessels June 3rd, 2019 13:47

Due to privacy request the build&strike list is now a form (for new entries): https://forms.gle/yHF7dqrZgMYzgGYD9

monarchin

monarchin June 6th, 2019 10:03

Does someone have @holgerwessels phone number? I´d need it to clear something about the insurrance list. Thnx a lot.

Holger Wessels

Holger Wessels June 6th, 2019 11:31

replied to the first email, this will follow :-)

monarchin

monarchin June 6th, 2019 14:02

Awesome. Thanx a lot. <3

Holger Wessels

Holger Wessels June 11th, 2019 20:06

So, I‘ve found a new deal with the insurance company. Our way of combined worker&participants is still difficult to them, everywhere else it is either someone ordered (and paid) by the event organizers, or paying spectator ... everyone helping with build and strike is now treated as a (unpaid) freelancer, but we can raise the number of setup and strike helpers. We still need applications via the form, and for the additional people the extended deadline is Thursday noon (13..6. 12:00). Don’t forget if you have more people on your build and/or strike team, you also might need more food and drinks and fluffing .... So, don't for get:

extended Deadline for mandantory Build&Strike insurance: Thursday (Jun 13th) 12:00 (noon)

Early Arrival Build & Strike Form: Fill in your name here (if you haven't done yet) https://forms.gle/yHF7dqrZgMYzgGYD9

Holger Wessels

Holger Wessels June 11th, 2019 20:30

Tech insurance: some things people had put on the list don't qualify for our type of event insurance: musical instruments, cars, tools. Our insurance covers event electronics and set construction, but no saws and other things professionals usualy use for building. The car still works as a locked room for expensive goods, because it has to be opened by force, and that could be investigated by the police. Stolen insured devices would still be imbursed with only 75%, 25% would be our share, so everyone should be carefull, especially since the area is partly open to the public.

monarchin

monarchin June 12th, 2019 09:17

Could you please confirm that our Salon is good to go now? Else we´d need to work on solutions for the build asap. Lots of love and thanx again.

Holger Wessels

Holger Wessels June 12th, 2019 10:21

From my perspective you are good to go now. :-) I'll double-check at the general assembly this evening.

Quentin feugere

Quentin feugere June 13th, 2019 13:40

We have just seen that we can actually have more than 5 person per camp for the build ! It's a great news!
But we are now 3 hours late, the form is closed :(

Can we please add 2 persons on that builders list ?

Thank you !! :)

Holger Wessels

Holger Wessels June 13th, 2019 14:13

done. The lists are now at the insurance company, no more additions are possible.

Quentin feugere

Quentin feugere June 13th, 2019 14:24

Thanks a lot :raised_hands:

James Fish

James Fish June 17th, 2019 08:18

@holgerwessels I am pretty sure I added three people (james, tabea, andre) for Camp Schlampagne but can you let me know if I did it correctly? Or where can I see the final list that was sent to the insurance company?

Holger Wessels

Holger Wessels June 17th, 2019 09:45

All three are in the list. :-) They wanted to be on site from 16th, did they already arrive?