Moving Storage tactic proposal
Update 26th April 2023
We take one step back to start over. After reading the comments on this thread we realised we first need to align on what is important to us, What are our priorities? What do we want for this mission to be?
I think this would be a more consensual starting point for us to plan the move, while I cannot guarantee I would take on the lead on coordinating efforts of a plan that I might not feel confident to carry myself, I'm more than happy to guide the discussion here so we get to an agreement on how we want this to be.
The discussion about the timing (when) can come after we decide "what" are we essentially doing: a sustainable move? an affordable move? an easy-to-carry move?) ... let's see...
The original beginning of the thread:
To help you understand this proposal better we created a video where we walk you through our analysis and thoughts so you can digest this information in a more engaging way than reading this long thread. Have your popcorn ready. (You can also just listen to it as a little podcast, no need to actually watch it!)
TLDR: camps moving their stuff to the new location's barn, Kiez Burn eV supporting the costs of van rentals and petrol to make it possible, a team of Barners led by Vero & Erin, coordinating and guiding the Kieze to accomplish the mission which will happen right after the Kiez Burn 2023.
Kiez Barn 2023
👽 Leads (Who are we?)
Vero: Volunteer coord (2019, 2021), Board member (2020-2022), Orga Korg team (2021) etc
Erin: Comms lead (2019-2021), Board member (2019-2020) Kieze coordination (2021) etc
🚀 Goal: In light of a potential location change. We take the lead to try to find a solution that would aim to be of the lowest effort and time consuming as possible in terms of Storage move.
📚 References: Such a move has not ever been done at Kiez Burn, therefore we don't count on past experiences and lessons learned.
Background: The current state of things
Kiez burn Plans to move site. We don't know 100% yet IF we move at all, nor are we sure WHERE exactly would that be. Still, we can prepare for a scenario, knowing that regardless of the exact new location, the stuff in the current storage will probably have to be transported somewhere else.
Three factors to consider
We highlight 3 factors to approach the move, considering being supportive of the affected parties and open to understanding what's required to complete this mission smoothly and within a reasonable budget.
What we recognise as an issue is that, Kiez Burn promotes, encourages and makes it easy for participants to build a camp, but it's not easy to undo it.
In this context, we want to acknowledge that community decisions such as moving sites do not reflect all and each individual’s consent.
The Kiez Burn population and neighbourhoods are generally not financially abundant
Three key needs for the move
On a high level we understand that this mission will require the following:
Money for logistics
Excellent coordination of all camps and orga teams (or in other words, the whole burn including non-returning camps
Timeline allocation for the move
We find 3 possible options to carry out the move
Any time during the year
Many camps have their members scattered around Germany and Europe, we cant expect camps to come to Freiland exclusively for the move, we will likely need to take advantage of this years burn to execute the move right after the burn when people are usually exhausted of the whole burn experience.
Right after KB23
It will be challenging to count on enough motivation and excitement to do this on strike. however we consider it possible. One potential issue with this option is that we are still unsure whether we count on the new location's storage available by the time KB23 ends. Nevertheless, we plan under the premise that this is possible.
Leading up to KB24
It's likely that we count on more excited souls to move stuff on build KB2024.
We don't know if Freiland would let us store our stuff one more year. Also, every year new camps are born and more storage units allocated, which will make the mission a bit bigger in 2024. Aditionally As it is too far in the timeline we cannot start planning now and, we Erin and Vero cannot commit now to coordinate this in 2024.
We realised that this mission could be just as big as the burn itself since it requires the same key aspects for a burn to happen: humans, money, motivation and great coordination.
Type of solution to aid our weaknesses
With these insights, we wish to propose a solution adjusted to the idiosyncrasy of Kiez Burn’s population and not every and any other burn in the world. We want to find a solution to Kiez Burn's potential roadblocks so that we focus on finding ways to AID our weaknesses. These are our thoughts on that:
✅ We are a community that counts on human power to make this happen.
✅ As an eV we don't face financial issues, but rather the opposite. The eV has got money.
❌ Our capacity to smoothly coordinate our efforts is limited, challenging and when not, very stressful, particularly at that point in the timeline (after the burn).
▸ Centralized model: this could be anything that means having a centralised vehicle/s rental of some sort to move stuff to new camps.
Human power: HIGH
▸ Decentralized model: this could be anything that means camps organising the move independently with their own vehicles
Human power: HIGH
🚚 Driving time: camps will need to drive off to a new location that could be 1-2 hours away from Freiland. Here we analyse what would it look like on each model:
▸ Centralized model: on this model, we will need to find a way to transport humans to the new storage to help unload stuff, as big trucks have spots for max 3 people and also require special drivers. We wouldn't be able to unload 4 big trucks of stuff with 8 people, We will need way more human power to unload it all, especially in the context of strike. This could mean people still driving back and forth to the location and spending time and petrol to gather enough human power or, a human transport plan with a bus.
▸ Decentralised model: camps can drive their van with their strike crew of 3 and take care of unloading their camp items just as they would do at Freliland’s storage.
📦 Unloading time: camps will likely hope to get stuff unloaded as soon as possible to come home and decompress quickly. Here we analyse what would it look like on each model:
▸ Centralized model: we are counting on unpredictable waiting times for camps to unload their parcels off the trucks/containers, to let others reach their items. Trucks could contain many camps stuff in them. This is what we consider the major risk of failure. People get tired, later having to drive back to Berlin or spontaneously have to spend one more night at the new location. To avoid this we need to come up with very detailed and well-organised logistics which we are probably not experienced enough to accomplish successfully.
▸ Decentralized model: No significant waiting times at the new location other than what could be expected at Freeland’s barn.
👥 Coordination & planning time
▸ Centralized model: Months of planning at macro level
▸ Decentralized model: 1-2 weeks planning at camp level
With all context & insights we believe that the Decentralised model addresses Kiez burn’s weakness at that point in the timeline by enabling coordination at camp level, however, we need to attend to the 3 main factors we pointed out in the beginning:
It is easy at Kiez Burn to build a camp, but its not easy to undo it.
Be understanding of the fact that the community’s decision will be affecting individuals who will have to put in time and effort to do the hard work.
Acknowledge and take into consideration the peculiarity of Kiez Burn’s population financial reality by offering financial support.
A high-level proposal
Kiez Burn eV could fill the gap of its lack of coordination capabilities at macro level at that point in the timeline (after the burn), outsource coordination tasks to camps by facilitating budget for the move.(understanding that money is a resource that the eV does not currently lack).
Kiez burn eV would support the costs of van/trailer rental and petrol to the Kieze
The Kieze will need to cover the costs related to BSR trash IF they need to dump stuff
Each Kiez case would be analysed individually, there will not be 1 budget fitting all.
💰 Light estimation of costs
Medium size camps could need about €500; bigger camps could need more, and smaller camps could need less or come together with other smaller camps to reduce costs
Current number of camps on storage: about 27 (tbc)
We also consider expenses of Production's move and BSR costs which can be higher than what we imagine.
We think we would be sitting around €15.000 - €20.000+
We consider a big risk if Kiez Burn decides not to support financially this move:
We would be putting camps in a tough position where they need to sacrifice their own event's budget to accomplish the move, blocking them to do their magic at the event.
Also we risk having more no-returning camps or camps not showing up to collect their stuff which could mean ultimately, that production will still have to afford the financial costs AND put in the human effort to sort out what could be left on Freiland's barn.
Having committed community members burned out.
With the purpose of further planning, we thought about a number of points we will have to address, these are questions we, leads, and participants in general, need answers from different areas, as well as points to consider moving forward:
Are we moving?
Is Kiez Burn eV gonna support financially to camps? If so, how are we gonna implement budget allocation, payments, and invoice tracking?
How much budget will be allocated for production storage and potential BSR rounds to dump production trash?
Who will move production’s items to new barn?
Non-returning camps ( those who dont come to this year'S event but want to keep their stuff stored) who need to show up to remove stuff from Freiland barn.
No Show camps (Those who dont come back nor take responsibility for their stuff) What is the plan if camps don't show up to move their stuff? How will Kiez Burn production prepare for these potential scenarios?
Is the new storage secure? to which extent? How much will it cost? what is the accesibility? Do vans need to line up to unload? What is the condition of the new barn? ( rats, humidity etc)
How we make sure Freiland barn is properly empty and handed over on time and shape? We plan with BSR rounds? How do we make sure peolpe dont go store stuff at Freilan's barn after the burn ignoring that we are moving?
Having given thought to different aspects of this area lead, we are committed to putting in time and effort to move forward with an approach we believe is feasible for us and everyone involved: The decentralised option with the financial support of Kiez Burn eV.
We are not willing to take the lead to organise a centralised moving approach that will require coordination at an incredibly large scale. We dont have the capacity nor the experience required for it.
We do of course, receive concerns and are open to hearing points of consideration.
IMPORTANT: We need more hands to coordinate the move, we call out to :
German speakers willing to help with contracts
Is anyone willing to take on the finances and Admin stuff?
Several Barners to support onsite at the barns on strike
Reach us out on discord Vero#5972 & ErinCourtney #1489