Insurance deadlines

O Owl Public Seen by 72

If you're realizing a dream and need tech insurance for necessary parts of your dream or early entry/late leave to accomplish build and strike, this is important to know


Owl Fri 17 May 2019 3:54PM

Early Entry / Late Leave for build & strike

  • If you will be on site for build OR Strike, we need the some information from you to make sure you are covered by our liability insurance.
  • The maximum amount of people that can come on site for build or can stay on site for strike is 5 people per KIEZ. If your dream is not organized together with a Kiez or needs more people to set up or take down please contact Owl but bare in mind that due to insurance and liability restrictions we are very limited.
  • There will be NO POWER on site during build. Please plan for that accordingly.
  • You need a health insurance that is valid in Germany to come on site. If you do not have one contact Owl.
  • Only people on this list will get access to the site for build. If you are not on the list, you will not be able to access the site before the official start.
  • If you have any questions please contact
  • DEADLINE 11th June 2019

Early Arrival Build & Strike form (for new entries):


Owl Fri 17 May 2019 4:01PM

Tech material insurance

As in the last year, production, artists and camps are supported by a tech material insurance.. But it has some restrictions:
* We can only cover items and materials with our material insurance for things that are mandatory for the vent. This would be for example: sound systems, expensive tools, DJ equipment, stages, constructions etcetc
* We do NOT cover any kind of private items such as phones, ipads, tablets, private cameras etcetc. We'll remove items which appear to be too personal. Musical instruments are also not covered, be as careful with them as you would be everywhere else.
* The insurance is mostly to cover damage of things. It has a decuctible/excess of €200, so entering devices with a lower value it is probably pointless.
* While the insurance would cover theft, it won't pay for tech being stolen which is laying around, we/you might have to prove that it was stolen from a locked room. And even then the insurance is paying only for 75% of the value.
* DEADLINE 30th May 2019 (it is unclear if the coverage can be extended if you make up your mind too late and come late with something very expensive
* If you have any questions please reach out to Owl (
* Link to tech insurance sheet:


Owl Mon 3 Jun 2019 1:47PM

Due to privacy request the build&strike list is now a form (for new entries):


Ezequiel Muns Wed 5 Jun 2019 3:35PM

I want some clarification regarding numbers:
Is it 5 people per kiez present at any one time, or overall?

Problem if it's the second one is that we want different people to do build than do strike, so we don't drain the life energy of a few.


Owl Tue 11 Jun 2019 8:41PM

Breaking news: you can be more than five people for build & strike, but still need to fill in the names until Thursday 13th 12:00 noon.


walto Tue 4 Jun 2019 12:03PM

at some point we'll need a better solution than google forms and google spreadsheets... Maybe Gdproogle should be founded...


walto Sun 2 Jun 2019 2:11PM

We think we have about 20 walkie-talkies


walto Mon 3 Jun 2019 8:34AM

Euh, not sure... Welfare, site leads, security, gate, Feuerwehr, first aid also need Walkies. Im not that into that stuff, maybe ask cris coz she did it last year? We'll need to distribute them well. Rangers usually coordinate that. Don't think Rangers need 5 Walkies on duty, 1 per 2 people suffices, so not sure why you'd need 5 per shift


Cris Tue 4 Jun 2019 7:51AM

Rangers will need 5-6 walkies in total: 3 in use (1 for the lead + 1 for each of the 2 couples) and 2 or 3 charging.
It looks like there'll be enough for all the teams :)
As for what we did last year, I actually don't have a clearer perspective, because Rangers didn't take care of the walkie talkies, The Mothership did and we were just taking them from First Aid.

But coming back to insurance: @waldo would you please write them down in the insurance list? Or send us the exact model and number and we'll do it. (They don't seem to be in last year's list)


Saskia Mon 3 Jun 2019 2:58PM

Hei Owl - are the people who have already signed up covered or do I need to re-fill the form?


walto Sun 9 Jun 2019 12:18PM

just counted - we count 18 radios that we will take to site. We are considering maybe buying a couple extra, like we did every year. @cristinaolano and @jessywheaton


Jessy W Thu 23 May 2019 1:43AM

I cant find the walkies in there. We do need an update on the exact number from @waldo or someone at COMMs on exactly how many walkies we will be responsible for this year. waldo and i talked about 9 talkies (for rangers+site lead+charging) at the third leads meeting.


Owl Thu 6 Jun 2019 11:49AM

some of our lists contain data some people would like to keep private, given that the places where the links are posted are public, too. It would probably better to reduce the number of private data in the public lists, keep personal it in a hidden list and hand it out on a need-to-know basis.


Jessy W Sun 19 May 2019 7:52PM

@cristinaolano we should put walkie talkies in here but i dont know all the info. @waldo do you know the count/value for those?


Jessy W Mon 3 Jun 2019 12:51AM

Ok thanks thats a lot! How many are you expecting Ranger HQ will be responsible for? Rangers need at max capacity: 3! walkies on duty, 3! charging (with 3! chargers) for next shift, a spare. +1 for Site lead. So 7-8! it seems would cover Rangers and site leads at night. During daytime some of them are not in use.

Are we supposed to insure them in liability? if so, what value?
Right now I'm trying to design a lockbox with holes for cords to keep them safe inside the ranger hq.


walto Tue 4 Jun 2019 11:53AM

I guess that would make sense, but that was just a suggestion. @cjyetman is the site lead lead, so he'll be making that call. will send him the link to your comment


Owl Thu 6 Jun 2019 11:43AM

The overall number of 250 "employees" we've negotiated with the insurance company includes setup and strike. I'm currently waiting for an answer to the insurance broker if that number could be extended.


Cris Mon 20 May 2019 12:10PM

Maybe it's in last year's list. This is the threat, but I don't have permission to see the doc.


CJ Yetman Tue 4 Jun 2019 12:52PM

@jessywheaton yes... I would appreciate (and already assumed) if the Rangers would let the Site Leads share their space, for storing some basic stuff, recharging radios, etc. And yes, we will need a key to the radio storage.


Owl Mon 3 Jun 2019 6:55PM

All good, both lists will be merged (just finetuned the statement). Just if you have to change somethings, forward it to me, and it will be changed.


Jessy W Tue 4 Jun 2019 11:20AM

Thanks @cristinaolano, youre right about the pairs, my mistake, momentarily forgot we do one walkie per pair. i keep counting heads, not pairs. So at night we have 3 walkies in use, 3 walkies charging, and it would be nice to have a spare thought not necessary. so 6-7 for the Rangers.

Do you still want us to hold onto the site lead's walkie and be a charging station for them like we discussed @waldo ? in that case we'll need to give the site lead a key to the walkie storage.